Job Description

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Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.

Position Summary/Purpose of Position:

• Responsible for monthly accounting of research and non-research accounts utilizing BA4 and KFS accounting systems. Provide the Director of Finance, MTI/CDR Directors, and/or Project Principal Investigators (PIs) with analysis of spending patterns, and financial projections for all accounts. Produce other financial reports as requested.
• Ensure that expenditures and activities on accounts are in compliance with campus and sponsor regulations/policies, including the areas of purchasing, personnel, and travel. Ensure adequate backing documents are provided for all activities, file backing documents in a UMD approved format.
• Monitor and track Cost Share accounting on sponsored projects, and prepare required reports for Sponsors. Transfer expenditure and department contributions to cost share accounts.
• Request and monitor sub-contracts, from tracking rates of spending on purchase orders to requesting submission of deliverables. Request additional accounts for tracking purposes as needed.
• Prepare and route contract and grant applications including preparing and formatting budgets, reviewing the funding opportunity announcement, and collecting documentation required by the funding agency, etc.
• Ensure all budgets contain accurate information (salary, fringe, tuition remission, f&a rates, etc.)
• Ensure payroll charged to sponsored and non-sponsored accounts are in accordance with UMCP and sponsor policies and requirements. Maintain salary charts/projections for faculty with sponsored research to track their salary allocations throughout the year. Ensure effective method of tracking salary allocations.
• Meet regularly with Directors of MTI and CDR and researchers to review program activities and discuss tasks needed to accomplish program goals, while monitoring impacts on the overall budget.
• Provide range of administrative assistance in support of arranging travel, organizing meetings, ordering business meals/refreshments, and coordinating logistics for conferences, events, workshops and seminars.
• Assist with production of annual technical report by hiring editors/graphic designers, providing financial metrics, and reviewing for accuracy.
• Submit facilities requests for MTI and CDR as needed.
• Maintaining an accurate equipment inventory, tagging equipment when received.
• Maintaining a contact list for the MTI affiliates and internal/external mailing lists.

Benefits Summary

Exempt Benefits Summary

Minimum Qualifications:

• Bachelor’s degree in Business Administration, Finance, or other related field.

• At least 3-5 years experience in financial management.
• At least 2 years experience in budget preparation and other pre-award activities.
• Previous experience working in higher education, research project sponsor agency, and/or transportation industry.

• In-depth knowledge of sponsor terms and conditions, with a focus on federal, state, and other funding.
• Possess analytical skills to review expenditures and revenues and prepare financial expenditure forecasts.
• Well-organized, highly motivated, can keep multiple projects and responsibilities current, ability to multi-task in a fast-paced environment, and strong critical thinking skills (especially in situations where no clear precedent exists).
• Strong written and verbal communication skills.
• High proficiency with MS Office Suite, especially Microsoft Excel.
• Demonstrated attention to detail and proactive work style.

Preferences:

• 5-7 years experience in financial management.
• Extensive experience and working knowledge with BA4 (Shadow Accounting System), KFS (University’s Official Accounting System), Concur (UMD Travel System), PCMS (University’s Purchase Card Management System), etc.
• Knowledge of University of Maryland policies and procedures in the areas of travel, personnel, and purchasing.
• Proficient in organizing and executing multiple assignments under specific constraints.
• Extensive knowledge of University of Maryland policies/processes for financial management, record keeping, pre-award, and post-award activities.

Job Risks

Physical Demands

• Sedentary work.
• Consistently operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Capable of exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
• Substantial repetitive movements (motions) of the wrists, hands, and/or fingers from computer entry work.
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
• Must be able to traverse the campus to attend meetings and drop off or pick up items from other entities on campus.
• Frequently communicates with faculty, staff and students who have inquiries at the front office desk. Must be able to exchange accurate information in these situations.
• Occasional travel required for conferences, events, and meetings.

Posting Date:

Open Until Filled

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