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Associate Director, Finance & Operations, VTSI

Job Description

 

Job Req ID:  115080

Associate Director, Finance & Operations, VTSI

The Vivien Thomas Scholars Initiative (VTSI) promotes STEM pathways and STEM PhD growth for students from Historically Black Colleges and Universities (HBCUs) and other Minority Serving Institutions (MSIs). The Initiative is a $150 million effort established through a gift from the Bloomberg Philanthropies. Led by the Associate Vice Provost for Graduate Diversity and Partnerships (AVP), the VTSI is located within the Office of the Provost, which is part of Johns Hopkins University (JHU).

 

The Initiative is seeking an Associate Director, Finance & Operations, VTSI for this groundbreaking project. In collaboration with the AVP and colleagues across JHU, the Associate Director, Finance and Operations will be responsible for the overall fiscal and budgetary management for VTSI program activities and adjacent initiatives; lead financial planning and analysis for VTSI activities; lead VTSI data and administrative operations; and manage reporting requirements for the Initiative, all in support of the VTSI mission to nurture, mentor, and connect the exceptional talent that exists at HBCUs and MSIs for transformative impact across the nation and the globe. The Associate Director, Finance and Operations also will provide financial and administrative management of external partnership agreements made under this Initiative.

 

The position is a full-time role and reports to the AVP.

 

Specific Duties & Responsibilities

 

Administrative Operations

  • Lead administrative operations for the Vivien Thomas Scholars Initiative.
  • Lead operations for planning and execution of VTSI events, including those with JHU leadership, Bloomberg Philanthropies, JHU divisional stakeholders, and external partners.
  • Lead strategic operations for dedicated cross-program JHU activities for VTSI supported PhD and pathways scholars and other affiliated scholars.
  • Direct administrative operations for recruitment and outreach activities.
  • Lead administrative management of VTSI partnership agreements.
  • Work closely with VTSI staff and other JHU stakeholders to coordinate evaluation, management, and disbursement of funds to VTSI partners.
  • Serve as liaison for financial and administrative operational oversight of activities under partnership agreements.
  • Lead and oversee processing, review, disbursements, and financial and administrative monitoring for other external financial allocations made under the purview of the VTSI and adjacent initiatives.
  • Assist VTSI leadership with hiring and human resource needs of the initiative.
  • Support the central VTSI admissions operation's function.
  • With the AVP, develop and revise policies and standard operating procedures for administrative activities of the VTSI, and maintain documentation.

 

Financial Management, Accounting & Reporting

  • Coordinate and assume a leadership role in the development of VTSI budgets.
  • Lead monitoring of operational budget for VTSI program activities and adjacent initiatives.
  • Work with VTSI staff and other JHU stakeholders to present financial reports to Bloomberg Philanthropies and University leadership.
  • Prepare and maintain complete and accurate supporting information and documents for all financial transactions.
  • Develop and implement business plans that promote growth and sustainability for the VTSI and associated initiatives.
  • Develop and maintain financial reports to aid in the launch and management of new initiatives and programs.
  • Manage and oversee A/P and A/R for VTSI and adjacent initiatives to include creating and submitting invoices, processing payment requests and expense reimbursements, depositing checks and gift donations, sponsored projects, and ordering/procurement.
  • Create and oversee management of contracts and other financial commitments.
  • Ensure that expenditures for budgets are monitored and that reports are prepared to maintain balanced accounts.
  • Develop tools for financial forecasting and trending to assist VTSI leadership in planning new educational programs and concurrent infrastructure needs and to improve operational and financial effectiveness.
  • Analyze and interpret fiscal patterns to project future expenditures and revenue streams, when considering external partnerships for VTSI.
  • Analyze complex financial data and extract relevant information across the range of JHU accounting systems and communicate necessary information to VTSI leadership.
  • Collect and use data to determine fiscal year performance and accuracy of past trend prediction.
  • Perform complex statistical, cost, and financial analysis of data reported in the various accounting systems.
  • Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports.
  • Support the writing of the financial sections of grant proposals and support other fundraising efforts.
  • Support development and maintenance of timely and accurate financial reports to the donor and JHU central administration.
  • Develop, implement and ensure compliance with JHU internal financial and accounting policies and procedures.
  • Interpret and review financial data to evaluate and determine financial performance and financial projects.
  • Analyze budget patterns, project expenditures and prepared approved budgets.
  • Determine cost and financial results of activities and improve the operational and financial effectiveness of the Initiative.
  • Complete monthly and quarterly financial reporting requirements and annual budgets.
  • Meet regularly with the JHU Finance Office for financial review.

 

Data

  • Lead collection, maintenance, analysis, evaluation, and management of data that will be used in progress reports, presentations and publications to internal and external stakeholders.
  • Serve as primary liaison to JHU stakeholders for data requests to support JHU partnerships with HBCUs/MSIs.
  • Lead compilation and reporting on VTSI admissions metrics for primary stakeholders.
  • With the Assistant Director, manage academic data metrics for VTSI scholars.
  • Lead creation and maintenance of a complete database of students in the VTSI to satisfy reporting requirements.
  • With the AVP and other JHU stakeholders, monitor and develop processes to assess the effectiveness of programs, analyze the results and recommend actions to better achieve desired outcomes.
  • With the VTSI team, create and manage systems to track participation in VTSI activities.
  • Manage program database and student records; create reports on nomination, selection, admission, matriculation, academic progress, retention, graduation, participant attendance records; fulfill approved external data requests.
  • Design complex reports and assist in the dissemination of information in various formats to VTSI stakeholders.

 

Other

  • Maintain ongoing professional expertise in all financial and administrative management areas to ensure compliance with University policies, regulations, procedures, and restrictions.
  • Participate in meetings with senior leadership at JHU and external partner institutions to advance the work of the VTSI and adjacent initiatives at JHU.
  • Lead operations for other key adjacent Provost Office initiatives directed at advancing graduate and professional education and graduate diversity and inclusion efforts at JHU.
  • Other responsibilities as assigned.

 

 

Special Knowledge, Skills and Abilities 

  • Demonstrated ability to evaluate data, identify patterns, and formulate predictions used to make recommendations.
  • Demonstrated ability to analyze data for budgeting, operations, and planning purposes.
  • Demonstrated experience working positively and collaboratively with a wide range of stakeholders, including executive leadership, faculty, students, and inter-institutional partners.
  • Demonstrated ability to set priorities in a complex, fast-paced environment and represent the institution’s perspective to external entities.
  • Excellent oral and written communication skills.
  • Strong attention to detail and excellent organizational and interpersonal skills.
  • Self-motivated and demonstrated success in implementing new initiatives.
  • Ability to work independently and as part of a team.
  • Analytical problem-solving ability.
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

 

Note: This position will require some work outside of normal business hours and/or weekends.



Minimum Qualifications
  • Bachelor’s Degree in Finance, Business, Accounting, or related field.
  • Five years of related experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Master’s Degree preferred.
  • Experience with finance and administrative operations in a higher education or comparable environment preferred.
  • Experience working in an environment that supports graduate programs and/or graduate students preferred.
  • Experience with supporting diversity and inclusion initiatives preferred.
  • Experience with data analysis preferred.
  • Experience with SAP preferred.

 

Classified Title: Sr. Financial Project Manager 

Job Posting Title (Working Title): Associate Director, Finance & Operations, VTSI   

Role/Level/Range: ATP/04/PF  

Starting Salary Range: $85,500 - $149,800 Annually (Commensurate with experience) 

Employee group: Full Time 

Schedule: Monday-Friday ;8:30 am - 5:00 pm 

Exempt Status: Exempt 

Location: Hybrid/Homewood Campus 

Department name: ​​​​​​​Vivien Thomas Scholars Initiative 

Personnel area: University Administration 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

 

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

 

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

 

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

 

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

 

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

 

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

 

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

 

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Hybrid: On-site 3-4 days a week

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