Job Description

Responsible for Purchasing/Fixed Assets and other accounting tasks.

Essential Responsibilities

 

• Prepare and key various journal entries as required.
• Process purchase orders/requisitions.
• Track outstanding purchase orders for receipt of items.
• Assist with annual fixed asset inventory.
• Prepare monthly fixed asset inventory reports and balance equipment.
• Provide and affix appropriately numbered equipment tags to all fixed assets.
• Maintain the systematic property record of each fixed asset – including location, category, original cost, disposal information, etc.
• Record state equipment budget and monitor throughout the year.
• Initiate all necessary paperwork relating to the acquisition, disposal, and transfer of fixed assets.
• Prepare for and conduct sales of surplus property.
• Prepare quarterly HUB purchasing report.
• Prepare and post documentation necessary for solicitations to conduct bids.
• Prepare annual reports such as Purchasing Flexibility and the Solid Waste Management reports.
• Serve as Purchasing Card (P-card) Administrator. Issue new P-cards and train P-card users. Reconcile P-card transactions monthly and track P-card rebate purchases.

Physical Demands:
 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employees may request reasonable accommodation(s) if necessary to perform the essential functions of the job.
 

• Maintain stationary position, sitting or standing, for extended periods of time.
• Operate a computer and other office productivity machinery.
• Ability to maintain files in file cabinets.
• Occasionally lift, move, transport, install, or remove items weighing up to 15 pounds. 
• The ability to communicate information so that others understand. 
• The ability to observe details.  

 

Minimum Qualifications

Associate's Degree in Accounting, Business Administration or related area from a regionally accredited institution with experience in accounting and computer applications. Must has at least one year of experience in procurement.

Preferred Qualifications

Experience using Ellucian Colleague and NC E-Procurement. Prior experience working in a NC Community College Business Office. Prior Experience with state procurement policies and procedures.