Business Services Coordinator
Job Description
Posting Number
PG194619SPInternal Recruitment
NoWorking Title
Business Services CoordinatorAnticipated Hiring Range
$48,000-$52,957Work Schedule
Monday through Friday, 8am - 5pm (hybrid work schedule)Job Location
Raleigh, NCDepartment
Nuclear EngineeringAbout the Department
The Department of Nuclear Engineering offers undergraduate and graduate degrees in Nuclear Engineering. We are the only nuclear engineering program in the state of North Carolina and one of the premier departments in the southeast United States. The Carolinas currently contributes to the advancement of the nuclear enterprise regionally, nationally and internationally. The State of North Carolina has accepted new/updated energy policy with accelerated clean energy strategy to achieve net-zero complete transition by 2050, which include the nuclear energy as part of clean energy mix. The State of North Carolina is also committed to expanding engineering education and research including the expansion of COE at NCSU to address the growing need of advanced engineering skill in emerging areas. Nationally and internationally the United States is leading the clean energy economy of the future with initiatives across a range of sectors and all stages of innovation: research, development, and deployment. The advanced nuclear reactor technology will be an important contributor to a decarbonized power sector and net zero future. Moving to a net-zero economy would create millions of new jobs worldwide by 2030 across energy, construction, and automotive sectors, 65% of which will be high-skilled jobs. The United States is committed to realizing not only the emissions reductions potential, but also the economic growth and jobs creation opportunities across key sectors. Through collaborative efforts of various stakeholders, NC State’s Nuclear Engineering Department is increasing its footprint on the national and global level in both advanced nuclear energy developments and implementations and state-of-the-art nuclear science and engineering applications in emerging technological and digital engineering areas.
With an increasing faculty population and research areas/projects, there is greater opportunity for learning in the broad areas of advanced nuclear reactor engineering, radiation detection and admeasurements, nuclear materials, security and non-proliferation, computational science and digital engineering, plasma science and engineering, radiological and waste engineering, and advanced nuclear applications in emerging high-technology, bioengineering and digital engineering areas.
Please see https://www.ne.ncsu.edu/ for more information on the organizational unit.
With an increasing faculty population and research areas/projects, there is greater opportunity for learning in the broad areas of advanced nuclear reactor engineering, radiation detection and admeasurements, nuclear materials, security and non-proliferation, computational science and digital engineering, plasma science and engineering, radiological and waste engineering, and advanced nuclear applications in emerging high-technology, bioengineering and digital engineering areas.
Please see https://www.ne.ncsu.edu/ for more information on the organizational unit.
Wolfpack Perks and Benefits
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being.
What we offer:
- Medical, Dental, and Vision
- Flexible Spending Account
- Retirement Programs
- Disability Plans
- Life Insurance
- Accident Plan
- Paid Time Off and Other Leave Programs
- 12 Holidays Each Year
- Tuition and Academic Assistance
- And so much more!
Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.
Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties
As the Business Services Coordinator, you’ll work closely with the Director of Finance and Administration to keep our department running smoothly. From handling day-to-day operations to supporting our financial and administrative needs, you’ll be a go-to resource for faculty, staff, students, and campus partners. If you enjoy a role that blends organization, problem-solving, and collaboration, this position offers a great opportunity to make a meaningful impact.
Key Responsibilities:
Key Responsibilities:
- Scheduling & Event Coordination: Manage class schedules, conference rooms, and event logistics, including catering and departmental planning.
- HR Support: Facilitate hiring, modifications, and separations for student workers, graduate students, and unpaid visiting scholars. Assist with H1B visa processes and salary distribution changes.
- Financial Management: Reconcile and monitor multiple departmental projects, PCard transactions, vendor payments, interdepartmental transfers, journal vouchers, and travel reimbursements.
- Operational & Facilities Management: Oversee key and phone management, work with facilities manager, handle mail and document retention, and assist with inventory and stockroom maintenance.
- Faculty, Staff & Student Support: Serve as the primary front desk contact, provide administrative support as needed, and enroll students in courses.
- Travel & Logistics Coordination: Arrange rental cars, lodging, and parking passes for departmental guests. Assist with travel authorizations and reimbursements.
- Shipping & Vendor Relations: Coordinate FedEx shipments, vendor setups, and customs-related transactions. Work with external vendors to process prepayment requests.
- Special Projects & Compliance: Support business officer in monitoring startup and retention funds, track monthly gas rentals, and ensure compliance with university financial and operational policies.
You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.
Other Responsibilities
Other duties as required.
Minimum Experience/Education
Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Experience in an administrative support, office management, or similar role.
- Proficient in Microsoft Office (Word, Excel, and PowerPoint) and Google or similar software.
- Experience with calendaring management and scheduling.
- Experience with scheduling travel and processing reimbursements.
- Good judgment and ability to use discretion when handling sensitive and confidential information.
- Ability to work independently.
- Strong attention to detail.
- Excellent verbal and written communication skills.
- Ability to consistently demonstrate a professional demeanor.
- Strong organizational skills with the ability to effectively manage multiple priorities simultaneously.
- Ability to resolve conflicts in an efficient, customer service oriented manner.
Preferred Qualifications
n/a
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
06/06/2025Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
06/12/2025Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
Please include a resume, cover letter and contact information for at least three professional references.
Position Number
00110026Position Type
SHRAPosition Classification Band Title
Business Services CoordinatorPosition Classification Band Level
JourneyPosition Classification Salary Range
$ 34,280 - $ 63,478Salary Grade Equivalency
GNAlternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
141101 - Nuclear EngineeringEEO
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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