Panama City Main Campus

202400039

Student Financial Services

Non-Exempt

 

 

Description

 

The primary functions of this position is responsible for advanced clerical work involving moderately complex procedures in receiving and accounting for cash and cash equivalents.

 

This position is sensitive and will require a criminal background check.  Notice of E 'verify participation.

What Gulf Coast State College offers you:

An excellent work/life balance, with a standard work week of 37.5 hours/week!
Retirement Plan and 403b or 457b savings plan that will allow you to plan for your future!
An excellent state medical plan.
Additional benefits of dental, vision, short and long term disability insurances, and College-paid life insurance!
Critical Illness, Cancer, and Whole Life insurance plans!
Accrued annual leave, sick leave
Tuition reimbursement opportunities!
Opportunities to volunteer for committees to 

 

Examples of Duties

• Receives payments in the form of cash, checks and credit cards for fees or services rendered; records amounts received; issues receipts; and secures cash;
• Maintains cash drawer by adding deposits, and balancing total amounts of cash and checks received against receipts and/or on-going accounts;
• Posts charges and payments to financial records database, and checks the accuracy of the information recorded;
• Reviews posted financial transactions and verifies records with collected cash, checks, and credit cards at the end of the day;
• Prepares cash and checks for deposit with appropriate bank deposit slips, and reconciles bank statements with internal account records;
• Regularly audits and reconciles posted accounts;
• Answers inquiries in person or over the phone concerning charges and account balances;
• Monitors online workflow queue and posts approved deferments and/or emergency loans to student accounts within recommended timeline; 
• Refers delinquent accounts to appropriate staff for collection, and reports discrepancies in accounts for further action;
• Scans and indexes all accounts payable checks and associated backup to internal database;
• Performs related clerical functions, as assigned, to ensure the safe, accurate, and effective receipt and disbursement of cash transactions;
• Maintains an adequate inventory of stock items, re-ordering, receiving and storing items as needed;
• Handles routine correspondence, as needed;
• Uses computer applications or other automated systems such as spreadsheets, word processing, calendar, e-mail, and database software in performing work assignments;
• Performs related duties as needed to ensure the effective operation of the area of assignment;
• May access Personal Identifiable Information (PII) in accordance with departmental assignments and guidelines defining levels of access (i.e. incidental vs. extensive);
• May perform other incidental tasks, as needed.

OTHER DUTIES:

Assist where needed

 

Typical Qualifications

High school diploma or equivalent and Microsoft application experience required.  

Experience in customer service and the receipt of cash is preferred.  

Supplemental Information

 

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The ability to travel locally and out of town on college related business and training may be required.

 

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to sit, stand, talk, and hear. The employee is frequently required to use hands to finger, handle, and feel. The employee is regularly required to walk and reach with hands and arms. The employee may be required to lift and/or move up to 20 pounds and climb/balance, stoop, kneel, crouch, and crawl. The vision requirements include close vision, distance vision, and ability to adjust focus as well as ability to determine the color of objects.

 

 

Gulf Coast State College does not discriminate against any person in its programs, activities, policies or procedures on the basis of race, ethnicity, color, national origin, marital status, religion, age, gender, sex, pregnancy, sexual orientation, gender identity, genetic information, disability, or veteran status.