Business School Jobs | Sightline Sponsored Projects Business Systems Coordinator at Johns Hopkins University in Baltimore, Maryland, United States

Sightline Sponsored Projects Business Systems Coordinator

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Johns Hopkins University

Location: Baltimore, Maryland
Category: Admin-Business And Financial Management
Application Deadline:

Job Description

Johns Hopkins Sightline, Unleash Your Impact

The Johns Hopkins Sightline Business Modernization Project is more than just a job - it's a mission. We're tearing down walls to unleash the full potential of our people. Baltimore, ranked a top 2024 destination by the New York Times, is your backdrop as you join a dynamic and entrepreneurial team to reimagine the way Johns Hopkins works. We're not just simplifying processes and transforming technology - we're empowering people to focus on what matters most: research, teaching, patient care and community impact.

Does this sound like you?

Thrive in fast-paced environments with daily new challenges and opportunities.
Are passionate about simplifying complex systems to change people’s lives.
Believe in transformation that empowers, not hinders, the front-line people.
Have experience in process improvement, technology implementation, or project management.
Enjoy analytical thinking and problem solving.
Communicate clearly with a team.
Possess a desire to grow and learn.

Joining Sightline means you’ll,

Work with cutting-edge technology.
Join a collaborative team of experts in higher education and healthcare.
Build new skills with a team that encourages creativity, innovation, and personal growth.
Gain valuable experience and expertise in process improvement, technology implementation, and change management.
Enjoy a competitive salary and benefits package that includes health insurance, retirement savings plans, telework options, and generous paid time off.

Become an architect of change and help shape the future of Johns Hopkins University and Medicine alongside a passionate team in Baltimore's vibrant hub.

Works under frequent deadlines to adhere to project milestones.
Ability to respond to needs of a 24/7 system-level operation, including during off hours.

The work hours will primarily be regular day shift office hours. However, there may be times when they are required to work off hours to respond to project inquiries, adhere to project deadlines and meet the overall needs of a 24/7 health system/university.

Sightline is seeking a Sponsored Projects Business Systems Coordinator to join our functional team, dedicated to reimagining the sponsored projects lifecycle. Analyst will work collaboratively with consultants and stakeholders across the enterprise to develop business requirements, create process and workflow documentation, and design and implement innovative solutions for sponsored award management. Analyst will focus on business processes, including managing award master data, post-award administration, data conversion, compliance, revenue streams (ex. billings and letter of credit draws), financial reporting tools and analytics, and account closeout.

Specific Duties & Responsibilities

Collaborates with team members to oversee the accurate migration of data from legacy systems to the Workday Grants platform, ensuring data integrity, completeness, and proper structure.
Conducts a comprehensive analysis of existing datasets to identify potential issues, including duplicate entries, incomplete records, or formatting errors, focusing on critical areas like the revenue cycle, billing processes, and letter-of-credit draws.
Reviews and assesses the quality, structure, and completeness of data from various sources, including legacy systems, spreadsheets, and external databases, to ensure they meet Workday Grant system’s standards.
Engages with key stakeholders, including department heads, project managers, and finance teams, to address data inconsistencies and align datasets with Workday Grants system requirements.
Facilitates collaborative efforts to clean and validate data, ensuring accuracy and compliance with institutional policies and system configurations.
Partners with functional Sightline teams to contribute to the design, configuration, and implementation of the Workday Grants system, ensuring alignment with organizational needs.
Participates in the development of system workflows, ensuring they reflect both current and future state operational requirements.
Assists in planning and executing system testing and quality assurance activities to validate the Workday Grants implementation, including troubleshooting and resolving identified issues.
Develops and maintains detailed test scripts and scenarios to evaluate the functionality and accuracy of the new system.
Prepares and updates thorough documentation for Workday Grants configurations, workflows, and processes to support ongoing operations and knowledge transfer.
Stays current with Workday Grants system updates, trends, and best practices, proactively identifying opportunities for system optimization.
Reviews and advises on redesigned post-award processes, ensuring alignment with departmental responsibilities, including invoicing, reporting, and closeout activities.
Provides subject matter expertise in mapping and refining post-award processes to ensure compliance with institutional and sponsor policies, identifying risks and proposing solutions.
Collaborates with cross-functional teams and end users to gather feedback, address concerns, and promote user adoption of the new system.
Assists in developing training materials and delivering training sessions to ensure stakeholders understand and efficiently use the Workday Grants system.

Special Knowledge, Skills, and Abilities

Excellent communication skills, including the ability to listen and effectively synthesize information from subject matter experts; the ability to write and present clearly and concisely.
Ability to understand, analyze and document dependencies and impacts in a highly integrated system or within overlapping business processes.
Ability to effectively work with loosely defined or high-level requirements and schedules.
Proficiency with Microsoft applications, especially Excel, Visio, and PowerPoint.
Ability to function effectively within a structured project management environment.

Minimum Qualifications

Bachelor's Degree.
Two years of administrative/budgeting experience
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Experience working in a higher education, academic medical center, and/or health care setting.
Experience with a cloud-based ERP solution such as Workday, Oracle, or SAP.

Classified Title: Grants & Contracts Analyst
Job Posting Title (Working Title): Sightline Sponsored Projects Business Systems Coordinator
Role/Level/Range: ATP/03/PC
Starting Salary Range: $53,800 - $94,400 Annually (Commensurate w/exp.)
Employee group: Full Time
Schedule: Mon-Fri 8:30am-5:00pm
Exempt Status: Exempt
Location: Hybrid/Mount Washington Campus
Department name: Sightline
Personnel area: University Administration

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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