This position is responsible for all post-award accounting, budgeting, monitoring, compliance, cash management, financial, other non- technical reporting, and auditing functions related to the management of externally funded grants and contracts at Wright State University, which includes award set-up in the University’s accounting system (Banner), sponsor billing, and fiscal reporting.

Bachelor’s degree in accounting, finance or closely related field with a minimum of one year of relevant work experience in accounting or finance;
OR a Bachelor’s degree with 5+ years of accounting/finance work experience;
OR Associate’s degree and 7 years of accounting/finance experience;
OR 10 or more years accounting/finance experience in lieu of degree

Knowledge of federal, state and private regulations, policies, and procedures governing the administration of grants, contracts, and cooperative agreements. Experience using electronic systems such as Grants.gov, NIH eRA Commons/ASSIST, NSF Research.gov, NSPIRES, Grants Solutions, Huron Click, Info Ed, and/or Cayuse. and interpreting and applying policies from multiple levels of authority (federal, state and institutional). Experience with Pre-and/or Post-Award Management in a government, non-profit and/or academic setting. Demonstrated experience in the fiscal aspects (fund accounting and/or fiscal reporting) of extramurally funded (foundation, government institutions, etc.) projects in an academic environment.

Ability to communicate effectively, both orally and in writing; ability to work effectively with a wide range of constituencies in a diverse community; ability to perform complex tasks and to prioritize multiple projects; ability to analyze data and formulate conclusions; ability to function in a high stress environment in order to meet deadlines. Must have proven analytical and critical thinking skills, and a strong understanding of accounting functions in Excel, and familiarity with Excel’s analysis tools.

Experience with SCT Banner and Cayuse.

 

20%: Establishes new grant accounts after reviewing award agreements which includes terms, conditions, fiscal requirements, cost share requirements, and reimbursement procedures. Internally prepares working papers and sets up tracking systems for each new award within the designated portfolio.

20%: Monitors restricted funds, project budgets and related subcontracts as assigned. Ensures costs applied to sponsored projects are allowable, allocable, reasonable, and consistent with university, state and sponsor policies. Advises Principal Investigators (PI) and department staff regarding OMB Uniform Guidance (2 CFR 200) and other pertinent university, federal and state regulations. Interprets and monitors terms of agreements from awarding agencies for the designated portfolio.

20%: Prepares and submits annual, ongoing, and final fiscal reports for various federal, state, and private sponsors, including Federal Cash Transaction Reports. Reviews, corrects, authorizes and processes university paperwork. Prepares ad hoc reports and analyses as necessary.

20%: Invoices sponsors, and processes checks. Reconciles payrolls and accounts receivables, monitors restricted budget categories; corrects accounting errors; reviews F&A amounts when invoicing to ensure accurate calculations and analyzes financial reports for adherence to policies and procedures. Makes recommendation for any corrective action(s). Analyzes accounts receivable to ensure that cost deposits are recorded correctly, and monitors collection of delinquent accounts.

 

15%: Assists in the timely closure of restricted funds, which includes removal of all outstanding obligations, final reconciliation or revenue and expenses, disposition of positive balances or overdrafts, and preparation of final fiscal reports. Prepares the necessary accounting entries for end-of-project closure. Coordinates with Principal Investigators and department staff on proper methods of processing Grant-related transactions.

5%: Assists Director of Post Award with internal and external audits.

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