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Assistant Manager, Payroll Office

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Rhode Island College

Job Description

Posting Number NC00697
Benefits Eligible? Yes
Section Administration & Finance
Number of Positions Available 1
Anticipated Start Date or Semester  
Posting Date 11/14/2024
Position Status continuing
Union Status PSA
End of Temporary or Limited Position  
Priority given to applicants who apply by  
Closing Date  
Open Until Filled No
Special Instructions/Information for Applicants
  • Upon hire, candidate will be required to provide an official transcript of highest degree earned.
  • An optional button has been provided in case candidates wish to upload additional information.
  • During the application process candidates will be prompted to provide names and contact information for three current references.

Posting Details

Classification Information

 

Salary Grade / Rank 12NC
Proposed Starting Salary Range 70,000
Benefits
Full-time employee benefits include:
    • Comprehensive Health Benefits and Rewards for Wellness Incentives
    • Generous Paid Time Off
    • Family/Parental Leave
    • Tuition Waivers at RIC, CCRI & URI
    • Retirement Plan
    • Long-term Disability Coverage
    • Variety of voluntary add-on’s

 
FLSA Exempt
Branch of Service non-classified
AA / ADA Statement
As an Affirmative Action/Equal Opportunity institution that values and is committed to inclusion and to expanding the diversity of its faculty and staff, the College invites members of protected classes, including minorities and persons with disabilities, to identify themselves as such at the time of application.
Position Information

 

Position Title Assistant Manager, Payroll Office
Career Ladder Eligible? No
Career Ladder Path
N/A
Department Name Payroll Office
Full Time / Part Time full-time
Scheduled Work Week / Hours / Area
35 hours/week.
Academic or Calendar Year calendar
Number of Employees Supervised 1-4
Position Overview
Rhode Island College is a regional comprehensive public college that serves approximately 6,400 undergraduate, graduate and doctoral students through its five schools: the Faculty of Arts and Sciences, the Feinstein School of Education and Human Development, the School of Business, the School of Nursing and the School of Social Work. Established in 1854, we are Rhode Island’s first public institution of higher education. The college is located on a beautiful 180-acre suburban campus in the vibrant city of Providence, and has satellite locations at the Rhode Island Nursing Education Center in Providence’s Innovation District and the Rhode Island College Workforce Development Hub in Central Falls, RI. We are known throughout the Northeast for high-quality academic programs, small class sizes, personalized, hands-on learning experiences, world-class faculty, and high value compared to other four-year institutions
Primary Purpose
Supervise the daily operations and functions of a payroll office including, but not limited to, internal payroll, payroll accounting, payroll distribution and payroll adjustments.
Essential Duties
    • Communicate with staff in the State Payroll, State Personnel, college Human Resources, Accounting and Financial Aid Offices on a daily basis or as necessary to resolve operational or production items. Work closely with Human Resources technical staff to address issues related to hiring functions directly effecting the bi-weekly payroll process. Works with Payroll Manager regarding payroll matters with the campus community and various State offices regarding operational issues. Provide general assistance to employees regarding payroll policies and procedures.
    • Work in conjunction with the payroll manager to process and maintain all state biweekly payrolls for the college, including time entry, new hire adjustments, pay changes, leaves of absence, employee separations, leave balances and other employee transactions.
    • Supervise the overall flow of internal payroll data (student, temporary employees and instructional) through the college’s internal payroll system to insure accuracy, timeliness and adherence to established college, State and Federal policies and procedures.
    • Assist the Payroll Manager in the maintenance of the Time and Labor module for non-classified employees, including, but not limited to, the review of all new employee records to confirm proper Human Resources and Payroll set-up, enroll and maintain time-reporter configurations, assignment of comp time plans, manage comp time plans for payouts and extensions, and assist with leave accrual processing and subsequent review.
    • Provide direction and instruction to both payroll employees and campus users in the maintenance and use of integrated Human Resources/Payroll systems.
    • Coordinate with Accounting to process overload and adjunct payroll contracts; monitor faculty workload for changes; communicate any discrepancies to academic deans and chairs; perform appropriate adjustments to payroll contract.
    • Provide support to ensure the administrative payroll system’s internal payroll application is working effectively, participate as functional user in testing for upgrades, updates and implementation of new functionality.
    • Participate in the testing and implementation of computer system enhancements to both the state’s mainframe system and the College’s payroll software.
    • Assist with the reconciliation of payroll accounting data.
    • Support Payroll Manager with third-party vendors for all direct deposit activities and funding of student and instructional payrolls. Assist campus community with activation of cards, selections of payments preference and any other interaction required.
    • Perform a variety of administrative duties to deliver payroll-related objectives according to established deadlines, policies, procedures, and regulatory/legal requirements. Ensure that various time constraints and schedules are met utilizing available resources in the most efficient manner possible. Train newly hired staff members and maintain training manuals of processes for future reference.
    • Participate in the production, reconciliation and distribution of W-2s at calendar year end.
    • Assist with the review and correct wage verification request for pensions, financial institutions, state disability claims, and garnishment inquiries. Ensure the prompt and accurate response to such requests.
    • Supervise payroll staff in the performance of the above stated tasks and duties.
    • In temporary absence of Payroll Manager, responsible for the complete processing of all internal payrolls through the college’s administrative system.

 


The College requires that all applicants and employees be able to perform the above essential duties of the job and will explore reasonable accommodations for individuals with documented disabilities in accordance with ADA requirements.
Occasional Duties
  • Perform other duties as required.
Required Skills, Knowledge, and Abilities
  • Thorough knowledge of payroll principles and processing
  • Attentiveness to detail and accuracy are imperative
  • Ability to manage confidential material
  • Ability to multi-task and function between various technical platforms
  • Comprehensive level computer skills, including Microsoft Word, Excel, working within college-wide enterprise system, and e-mail proficiency
Required Qualifications
Education: Bachelor’s Degree

Experience:
  • At least two (2) years of professional experience within a payroll environment as well as demonstrated training and/or supervisory experience.
  • Demonstrated supervisory experience.
Preferred Qualifications
  • Bachelor’s or Master’s degree in accounting, finance or related field.
  • Demonstrated experience in a college or university setting.
  • Demonstrated experience with PeopleSoft/Oracle or similar ERP systems.
  • Bilingual
Environmental Conditions
The employee is not exposed to known adverse environment conditions.

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