Plans, organizes, and coordinates complex District payroll accounting activities

Coordinates and supervises the day-to-day operational activities of multiple work units engaged in the processing of, accounting for, and reporting of payroll and retirement transactions and data.

Creates, modifies, and/or runs a variety of periodic and special payroll and retirement reports used to reconcile and identify errors, variances, and exceptions and to generate information for reporting and management information needs.

Identifies the source of complex processing, data, files, and report errors, problems, and discrepancies; determines and oversees the completion of corrective actions.

Participates in the development operating procedures and processes related to payroll and retirement systems; implements process and procedural changes; modifies processes and procedures to address non-routine operational needs and circumstances.

Responds to representatives from outside organizations such as banks, third-party administrators, retirement systems, and government agencies on non-routine and complex inquiries and matters related to payroll and retirement operations.

Collaborates with District staff from other departments such as human resources, accounting, and risk management on the resolution of general and employee-specific payroll and retirement issues and problems.

Identifies system configuration issues and participates in the development of requirements/specifications for new and enhanced payroll and retirement system functionality, modules, and workbenches; confers with information technology staff on design, configuration, and functionality issues and user testing; facilitates the implementation of new tools, practices, and procedures.

Researches legislative and regulatory changes affecting the payroll and retirement processes and makes recommendations to management staff on implementation strategies.

Coordinates and participates in payroll and retirement workshops for District employees.

Prepares correspondence, work instructions, reports, and presentations related to payroll and retirement systems.

Attends various meetings, as designated, to represent the District on matters affecting payroll and retirement matters.

Acts on behalf of the Payroll Systems Manager as designated.

Performs related duties as assigned.

A Payroll Systems Coordinator assists in the general supervision and management of the Payroll Branch by organizing and overseeing day-to-day operational activities and staff, identifying and resolving the more complex operational problems, completing special projects, and providing technical support to the Payroll Manager in evaluating and maintaining efficient and effective operations and systems.

A Payroll Systems Manager plans, organizes, and manages the activities of the District’s Payroll Branch which includes payroll operations and retirement units. An incumbent in this job classification applies a thorough knowledge of payroll principles, practices, and accounting in the development, maintenance, and modification of payroll and retirement systems and in the resolution and prevention of complex operating problems in accordance with established District policies and objectives.

A Supervising Payroll Systems Technician supervises a specialized clerical unit engaged in processing payroll/retirement system data and records, including the audit of salary payments, deductions, and benefits accruals and balances, and payroll records, the application of academic and classified rules and regulations, collective bargaining unit agreements, and retirement system requirements, extensive public contact, and the correction of errors in payments, deductions, retirement contributions, and quota accruals and balances. An incumbent also resolves the most complex and difficult payroll data discrepancies of the unit.

General supervision is received from the Payroll Systems Manager. General supervision is exercised over assigned supervisory and clerical payroll staff. Technical direction is exercised over college payroll unit personnel.

Knowledge of:

Business principles, procedures and practices of payroll and retirement administration including personnel assignments, time reporting, payroll processing, deduction control, records maintenance and documentation, and payroll accounting

Policies, rules, and regulations of the State Teachers’ Retirement System, the Public Employees’ Retirement System, and the Public Agency Retirement System

District personnel rules, policies, contract provisions related to payroll and retirement processing and reporting

Federal, state, and local laws, codes, ordinances, and regulations related to payroll systems

Board Rules, Personnel Commission Rules, and union contracts as they relate to wages, salaries, fringe benefits, and deductions

Current trends and developments in payroll and retirement systems

Capabilities of computer applications, systems, and hardware used in the management of payroll and retirement operations

Principles of work simplification and modification

Organization and management of records

Principles of training and supervision

Ability to:

Plan, schedule, and coordinate complex payroll accounting and systems activities

Develop and implement processes and procedures related to processing and reporting of payroll and retirement transactions

Critically review complex payroll and retirement data and records, detect discrepancies, draw conclusions, and make sound recommendations

Interpret, apply, and explain rules, laws, and procedures related to payroll and retirement operations

Effectively utilize computer equipment and software in the performance of duties

Plan and schedule work to meet critical schedules and deadlines

Work effectively and independently on assigned projects

Prepare clear and concise instructions, manuals, correspondence, and reports

Train others in specialized payroll and retirement systems procedures and practices

Evaluate unit personnel

Work effectively and cooperatively with a diverse pool of administrators, District staff, and representatives of governmental agencies

Travel to on and off-site meetings

Education and Experience:

A. A bachelor’s degree from a recognized college or university preferably with a major in business administration, accounting, finance, public administration, or related field AND two years of full-time, paid, professional-level experience in payroll accounting, which included experience with retirement or related systems. One year of the required experience must have been in a supervisory position.

OR

B. An associate degree or its equivalent from an accredited college or university preferably with a major in business administration, accounting, finance, or a related field AND four years of full-time, paid experience in a supervisory position in payroll accounting, which included experience with retirement or related systems.

Special:

A valid Class “C” California driver's license.

Travel to locations throughout the District is required.

• Medical and dental insurance and vision care plans are provided for employees and their dependents.
• A $50,000 life insurance policy is provided free of charge for each employee.
• New employees receive 12 full-pay days and 88 half-pay days of illness leave.
• 19 paid holidays per year.
• Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District. Vacation days for management and confidential positions begin at 15, 20, or 24 days.
• Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty.
• Employees become members of the Public Employees Retirement System. Employees are also covered by Social Security.
• Employee Assistance Program

The examination process may consist of one or more parts which may include a training and experience evaluation, written test, performance test and/or oral interview.

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about their ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, they should always apply for a position and request reasonable accommodation at the appropriate time.