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Associate Faculty Payroll Specialist

Post University

Job Description

The Associate Faculty Payroll Specialist is responsible for ensuring the timely and accurate processing of payroll for all associate faculty and student workers at Post University. This role provides day-to-day guidance and support to ensure compliance with all relevant employment laws and regulations. Additionally, the Associate Faculty Payroll Specialist oversees the Associate Faculty hiring and onboarding process, manages contract creation, and implements process automation initiatives to streamline workflows. The successful candidate for this position must be able to commute to Post University's main campus and will be a critical member of the Associate Experience team.

Essential Accountabilities:

  • Exemplify Post University’s non-negotiable behaviors and values to reinforce its culture.
  • Oversee and improve Associate Faculty and Adjunct hiring, onboarding, payroll, and auditing processes.
  • Execute the Associate Faculty and Adjunct contract process by providing follow-up support, creating, uploading, and updating contracts, maintaining Associate Faculty and Adjunct Nursing credentials, course approval, payroll data, and investigating payroll discrepancies.
  • Serve as the department’s primary contact for Associate Faculty members and Adjuncts regarding Associate Experience documentation and transcripts in regard to employment.
  • Compile and update Associate Faculty and Adjunct records (hard and soft copies) and ensure compliance with all related regulatory personnel filings by making sure all required documentation is present in each associate’s personnel file, including job description and transcripts.
  • Create and distribute Subject Matter Expert (SME)/Adjunct Designer offer letters and schedule compensation when offer letters end.
  • Respond to Associate Faculty and Adjunct questions regarding Associate Experience issues, rules, and regulations.
  • Maintain Zendesk ticket processing for Associate Faculty new hires and transcripts.
  • Support Payroll Specialist with bi-weekly Associate Faculty and Adjunct payroll completion, distribution, and related communications.
  • Act as backup to other functional areas where needed.
  • Create process manuals for each area of responsibility in a manner that is shareable and maintainable for all associates of the Associate Experience department.
  • Develop and implement process automation and workflow efficiencies within the department.
  • Conduct training on ADP Workforce Now usage and functionality for Associate Faculty and Program Chairs.
  • ADP report writing, database management, and auditing in support of AE Generalists.
  • Stay updated and informed of legal employment changes through various educational resources such as SHRM.
  • Prepare special reports and presentation materials as required.
  • Build business partner relationships and display effective people/communication skills.
  • Performs other duties as assigned.

Minimum Qualifications & Competencies:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Bachelor’s degree in Human Resources or a related field or equivalent education/experience.
  • At least one year of experience in business support, preferably in HR or payroll.
  • Advanced proficiency in Microsoft Excel and Word is essential for this role, including the ability to use functions, such as VBA and Macros, to process large volumes of data. The successful candidate should be able to demonstrate their proficiency through past experience and/or relevant certifications.
  • Experience using ADP Workforce Now is preferred.
  • Ability to work at least 25 hours per week on-site at Post University’s main campus.
  • Strong problem-solving skills, including the ability to identify relevant issues, draw conclusions, and make responsible recommendations.
  • Demonstrated ability to exercise sound judgment and attention to detail.
  • Self-motivated individual with exceptional organizational, prioritization, and multitasking skills.
  • Excellent analytical and critical-thinking skills.
  • Ability to thrive in a fast-paced, growth-oriented environment.
  • Strong interpersonal and communication skills, including written, verbal, and presentation.
  • High ethical standards that align with Post University's commitment to excellence.
  • Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.

Physical Limitations:
  • Physical Demands – While performing the essential functions of this job the employee is frequently required to sit, talk, hear, stand, walk, bend, stoop, etc.; is occasionally required to lift and/or move up to 50 pounds; is occasionally required to maintain body balance while ascending or descending, and to maintain body equilibrium while bending at the waist or at the knees. Must be able to work long or irregular hours as well as be capable of on-site response to all manner of emergencies arising at any hour of any day.

Other Terms & Conditions:

  • The job expectations statements above are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills.
  • Post University is an Equal Opportunity Employer. The Company makes all selection and other employment decisions without regard to race, color, religion, sex, national origin, age, disability, genetic orientation, or any other characteristic protected by applicable law. In addition, the Company provides reasonable accommodations for applicants or employees with physical or mental disabilities in accordance with applicable law(s). If an accommodation is required to apply for employment, or to perform the essential responsibilities of a position you seek, please contact Associate Experience so appropriate arrangements can be made.
  • As an at-will employer nothing contained above modifies or alters each associate’s employment status is “at-will” unless otherwise approved by Post’s Chief Executive Officer and President in writing.

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