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Business Assistant II

Job Description

Position Details

Position Information

Recruitment/Posting Title Business Assistant II
Job Category Staff & Executive - Administrative & Support
Department BSPPP - Survey Research Center
As a research center of the Edward J. Bloustein School of Planning and Public Policy at Rutgers University, the Bloustein Center for Survey Research brings together expertise in a wide range of public policy areas with a full complement of research designs and methodologies. Our mission is to conduct high quality survey and evaluation research that meets the needs of our clients and advances understanding of contemporary social and public health issues.
The Bloustein Center for Survey Research directors and staff have more than 80 years combined experience conducting survey and evaluation research. The BCSR is a full-service research center offering clients assistance with study and sampling design, multiple method data collection, focus groups, analysis, reports, and presentations. The BCSR staff has extensive experience conducting survey and evaluation research in various public policy fields. The center has conducted needs assessments, program evaluations, tracking studies, and outreach analyses in education, social services, health and health care, maternal and child health, behavioral health, disability assessment, the environment, sustainability, business, and transportation.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Business Assistant II for the Bloustein School of Planning and Policy.
Among the key duties of the position are the following:
  • Prepares and coordinates administrative work for the unit, which may include personnel, purchasing, policy dissemination and application, and office operations/maintenance.
  • Provides support to research staff on all center IRB submissions; this includes preparation of submissions in the eIRB system as well as overseeing correspondence between center staff and IRB administrators.
  • Day-to-day accounting support, purchasing, payroll, and bill payment functions.
  • Absence reporting for all center employees.
  • Cash-handling management.
  • Maintains of financial records and accounts (including participant support and metered mail reports).
  • Monitors accounts, reconciling payment to accounts and making appropriate adjustments.
  • Prepares documents relating to grants including budgets, endorsements, sub-contracts and consulting agreements, financial reports and analysis, and other related material.
  • Performs other related duties as necessary.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
FLSA Nonexempt
Grade 03
Position Salary
Annual Minimum Salary 44831.000
Annual Mid Range Salary 55743.000
Annual Maximum Salary 66655.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience
  • Requires a bachelor’s degree in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices.
Required Knowledge, Skills, and Abilities
  • Must be able to accomplish multiple tasks within a reasonable timeframe, emphasizing prioritizing tasks with time constraints.
  • Must be computer literate and proficient in Microsoft Word.
  • Must have intermediate skills in Excel and an interest in learning database management.
  • Should have excellent interpersonal skills. This position will also require the individual to interact well with other Rutgers staff as well as external sponsors.
Preferred Qualifications
  • Experience with Cornerstone and/or eIRB platform is desired but not necessary.
  • Individual interested in professional development opportunities.
  • Must have strong organizational skills and be able to problem solve.
Equipment Utilized
  • All Oracle applications (purchasing, Oracle and RAPSS), effort certification system and expense management.
  • Additionally, Microsoft office suite and the eIRB platform.
  • Individual must be willing to learn new systems as they are introduced to the University and school for functions normally supported by the office.
Physical Demands and Work Environment
  • Requires organizing and moving boxes of supplies and surveys into allocated storage areas throughout the office on various projects.
  • Boxes may weigh up to 20lbs.
  • Moving and setting up tables and chairs for group meetings.
Special Conditions

Posting Details

Posting Number 23ST1332
Posting Open Date 05/19/2023
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Downtown New Brunswick
City New Brunswick
State NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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