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Accounting and Procurement Manager
The Leeds School of Business at the University of Colorado Boulder welcomes applications for an Accounting and Procurement Manager! This position provides strategic oversight and management for the Accounting and Procurement (A/P) team. The Manager serves as the authority on procurement policies and procedures with decision-making responsibilities, providing guidance to the school’s leadership. This position ensures successful accounting and procurement support for all employees at Leeds.
The Accounting and Procurement Unit provides accounting support to Leeds School units with accounting, contracting, and purchasing functions. Additionally, the unit ensures compliance with GASB principles of accounting and state fiscal rules through audit and analysis of financial transactions and records, interpretation of statements and reports, research, education, and investigation concerning financial items. The team is also responsible for providing financial process and procedure training to individuals and units.
Who We Are
At Leeds, we have an outstanding vantage point, and while we’re located at the foot of the Rocky Mountains, we’re not talking about the scenery. Set in the heart of Boulder, Colorado—one of the nation’s most vibrant business communities—Leeds offers unparalleled access to world-changing entrepreneurs, national research institutions and award-winning faculty!
What Your Key Responsibilities Will Be
Strategy, Leadership and Process Improvement:
- Serves as A/P policy expert, providing guidance to Leeds' faculty and staff concerning more complex policies, procedures, and updates.
- In partnership with the Assistant Director of Budget and Finance, creates and implements a strategy to ensure successful A/P practices and ways of working.
- Establishes, implements and maintains A/P standards and guidelines, including policy documents, SOPs, desktop procedures, and FAQs with attention to efficiency and customer service.
- Collaborates with cross-functional teams to provide financial insights, support strategic decision-making, and drive and document process, operational, and procedural improvements.
- Proactively fosters peer relationships with A/P managers in other schools and colleges to determine standards across campus.
- Performs continuous review of all departmental workflows ensuring accuracy, efficiency and continuous improvement as business needs evolve.
- Serves as the main liaison with the Campus Controller’s office on all relevant issues.
Supervision and Team Management:
- Responsible for successful operations of the A/P unit and ensuring that functions are performed accurately and expediently.
- Provides leadership through continuous development and growth of A/P team, including active goal setting, and routine coaching to promote behavior that aligns with the school’s core values as well as performance standards within the unit.
- Sets unit priorities and ensures results are achieved according to timelines. Strategically allocates workload and unit goals to meet the needs of the school.
- Addresses any performance challenges to guarantee that employees meet performance expectations.
- Evaluates the unit structure and team plan for continual improvement of the efficiency and effectiveness of the group, as well as provide individuals with professional development opportunities.
- Ensures that purchasing clears the A/P process in a timely manner.
- Proactively creates routine reports to monitor and assess the timeliness and success of the team’s customer services and provide reports to leadership.
- Models excellent, efficient, and collegial customer service for the team and holds them accountable for providing the same.
Accounting and Procurement Management:
- Partners directly with the Associate Dean of Administration and Finance on policy exceptions; prepares required background information, highlights associated policy information and makes decision recommendations.
- Supervises and reviews monthly/quarterly reconciliations and analyses of GL accounts to ensure accurate and timely reporting, with responsibility for all fiscal close-related processes.
- Accountable for the internal control processes and control applications within assigned areas of responsibility; actively identifies any gaps and/or new controls required and takes action to remediate any deficiencies.
- Provides expertise, answers questions, conducts problem resolution, researches and troubleshoots issues, and determines appropriate action.
- Serves as the Leeds merchant accountant and cash manager.
- Manages debt collection and invoicing.
- Creates and delivers presentations and training on accounting and financial procedures.
- Accountable for quality assurance of processes including; purchase orders, contractors, procurement cards, travel, and expense reimbursements, expense invoices, cash receipts, and expense journal entries.
- Conducts spot audits of reports prepared by Accounting Technicians and other school support personnel to assure compliance with Generally Accepted Accounting Principles (GAAP), Governmental and Financial Reporting Standards (GASB), state fiscal rules, and university policies, fund sufficiency, and proper authorization.
What You Should Know
This position offers a hybrid work modality with both on-site and remote work hours.
What We Can Offer
The hiring range for this position is $68,000 - $80,000 annually. Relocation assistance is available for eligible candidates.
What We Require
- Six years of education and/or experience including at least two years of supervisory experience.
What You Will Need
- Demonstrated proficient digital literacy using spreadsheets and databases.
- Thorough, organized, and able to manage multiple priorities in a fast-paced environment.
- Demonstrated effectiveness in communication.
- Ability to take initiative and work independently while also having the ability to successfully work in a collaborative manner.
- Strong critical thinking and problem-solving skills, with the ability to identify and address complex accounting issues.
- Demonstrated understanding and application of internal control principles.
- Ability to proactively identify areas for process improvement.
- Demonstrated knowledge of state, and federal rules pertaining to accounting and procurement.
- Self-motivated to achieve goals and results. Ability to influence a variety of collaborators.
- Passionate about professionally developing employees and enhancing their growth potential.
- Ability to delegate and drive success through employees while ensuring high-quality standards and results.
- Promotes creating an inclusive environment to reflect our values and vision at Leeds.
What We Would Like You to Have
- Experience working in higher education or public sector financial management.
- Knowledge of procurement and finance systems.
- Five years of experience in accounting and procurement-related role(s).
- Four years of supervisory experience.
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by May 30, 2023 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
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