How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Who We Are

Established in 1875, the U-M School of Dentistry (SoD) was the first dental school to provide graduate dental education, was among the first to admit women, and was the first to establish a four-year dental curriculum.  The mission of the School of Dentistry  is advancing health through education, service, research and discovery.

To serve the needs of this complex operation that includes academic, clinical and research areas,the SoD is hiring a Business Administrator to manage the administrative and operational activities of its Biologic and Materials Sciences, and Prosthodontics unit. 

The Department of Biologic and Materials Sciences & Prosthodontics (BMSP), has the mission of contributing to the basic science curriculum of the School of Dentistry as well as preparing students to be competent in the clinical specialty of prosthodontics. Faculty in the department generate and disseminate new knowledge and original concepts in oral biology through creative research and scholarship. The department's service component draws upon the unique expertise of the faculty to serve as advisors at the international, national, university, and the School of Dentistry levels. 

The Business Administrator reports directly to the Chair for the BMSP department. As the lead, you will be expected to effectively communicate with and manage the expectations of all stakeholders. 
 

Why Work at Michigan?

The School of Dentistry is consistently ranked as the #1 dental school in the United States and the world. We embrace diversity in many forms and champion diversity of thought and culture. Our Mission, core values, and additional information about our College can be found on our college website. The University of Michigan also offers comprehensive benefits to help you stay well and to support you as you plan for a secure future. Benefits include:

• Generous paid time off for vacations, holidays, sick time, season days, and paid parental leave
• A retirement plan that provides two-for-one matching contributions
• Many choices for comprehensive health insurance
• Life insurance
• Flexible spending accounts for healthcare and dependent care expenses
• Work-Life Programs to strengthen a workplace culture that supports personal and family life, including child care, elder care, lactation resources, and mental and emotional health services

Responsibilities*

Manage and direct the administrative, financial and operational activities for clinics, research and teaching mission of the Department of Biologic & Materials Sciences for the School of Dentistry. Work collaboratively and under the direction of the Department Chair with administrative oversight of all the academic unit functions. The role includes the following essential functions:

Administrative Oversight

Manage and direct the administrative, financial, and operational activities for clinics, research, and teaching mission of the Department of Bio & Materials Sciences for the School of Dentistry. 

Work collaboratively and under the direction of the Department Chair with administrative oversight of all the academic unit functions. Provide leadership for operational changes, clinical changes, scheduling changes, and strategic plans.

Identify areas requiring improvement and/or enhancements; recommend, develop, and implement changes to appropriate processes or systems; ensure that the established procedures are carried out efficiently.

Initiate, develop, and implement policies, procedures, and controls for administrative functions. 

Represent the department on business affairs to internal and external stakeholders. Network and develop strong relationships with other units to foster collaboration and implement best practices. 

Fiscal Management

Assess budget implications of new initiatives, and advise on the impact of resource allocation decisions and commitments. Develop and prepare annual and long-term advice on the impact of resource allocation, clinic scheduling, and people resources and monitor the budget to actual performance.

Develop and establish financial and operational systems to monitor, control, and verify expenditures and conduct financial analyses for all clinics and locations. Develop, manage, and implement policies and procedures to effectively control reimbursement for clinical visits and procedures. 

Monitor patient billing and collection activities, review and approve all statements of activity, payroll, human resources, and invoice action.

Negotiate financial, organizational, and operational agreements with other units. 

Manage grant and contract proposals involving a variety of funding sources, ensure support services, and compliance with institution funding sources and federal guidelines and regulations. 

HR and Operational Support

Oversee human resource functions to support the clinics, research, and teaching mission; lead human resource activities, including but not limited to performance appraisals, professional development, job descriptions, selection and assignment of staff, and reporting relations; coordinate the faculty recruitment process and manage the academic appointment/reappointment process and credentialing through the School of Dentistry.

Manage facility operations' coordination, direction, and policy development, including space allocation and renovations. Represent the department on various committees. Assure compliance with the school of dentistry policies, guidelines, and systems. 

Required Qualifications*

              Education and Experience 

• Lead level:  Bachelor's degree in business, accounting or a related field and 5 to 7 years experience in an administrative/supervisory capacity  including recruitment and development of team members
• Senior Level: Bachelor's degree in business, accounting or a related field and 3 to 5 years experience in an administrative/supervisory capacity including recruitment and development of team members
• Excellent analytical, problem-solving and decision-making skills. Ability to collaborate with multiple stakeholders and viewpoints to develop creative solutions to problems
• Excellent interpersonal and communications skills including written, verbal and presentation skills, diplomacy and discretion
• Experience with budgets, accounting, and long and short term business planning
• Excellent business relationship management skills and ability to resolve issues with diplomacy and tact while building positive relationships at multiple levels and with diverse groups internal and external to the school.
• Strong financial management skills in budgeting and expense reporting
• Strong experience developing highly interactive and collaborative team environments
• Must be detail oriented and possess strong time management skills

Desired Qualifications*

• Master's degree (both levels)
• Degree in Health/Dental related field
• Knowledge of UM policies and procedures or policy & procedures in a clinical or higher educational environment

Work Locations

Hybrid working arrangements are possible with expectation of a strong onsite presence for key meetings and events

This position is located at the School of Dentistry at 1011 N University Ave in Ann Arbor, Michigan

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Additional Information

Salary Range - 90-115k (90-100k Senior & 100-115k Lead)  A higher salary may be possible based on the qualifications and experience of the selected candidate

At the University of Michigan, our dedication to academic excellence for the public good is inseparable from our commitment to diversity, equity, and inclusion. U-M is committed to recruiting, selecting, and retaining a diverse and highly engaged staff community.

MISSION STATEMENT

MDentistry: advancing health through education, service, research and discovery. 

MDentistry Core Values: Compassion, Leadership, Excellence, Responsibility, Trust, Creativity, and Inclusion.

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.  The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:  -Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.  -Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

Vaccine Requirements

COVID-19 vaccinations are required for all students, faculty and staff working in the following areas: Michigan Medicine including the Medical School, Dental School, University Health Service or the Mary A. Rackham Institute.  This includes those working remotely and temporary workers.   More information on this new policy is available on the U-M Health Response.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.