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Business Assistant I

Job Description

Position Details

Position Information

Recruitment/Posting Title Business Assistant I
Job Category Staff & Executive - Finance/Accounting/Purchasing
Department SAS - Psychology
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jerseyís preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.†
For two consecutive years, Rutgers is ranked on Forbesí list of Americaís Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publicationís 2023 list. Rutgersí commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nationís military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Business Assistant I for the School of Arts and Sciences. This position reports to the Business Specialist in the Department of Psychology.
Among the key duties of this position are the following:
  • Triages incoming requests, acts as the lead on most Marketplace issues and is the initial point of contact for issues related to the various procurement systems.
  • Supports the unit management by coordinating projects, records and data to ensure accuracy and efficiency of business office functions.
  • Ensures an excellent service environment consistent with the goals of the department.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu .
FLSA Nonexempt
Grade 04
Position Salary
Annual Minimum Salary 51359.000
Annual Mid Range Salary 63909.500
Annual Maximum Salary 76460.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience
  • Bachelorís degree in accounting, finance, business administration or related field, or an equivalent combination of education and/or experience.
  • Two (2) years of related work experience.
  • Use of personal vehicle in order to travel for business demands; a valid driverís license would be required for this position.
Required Knowledge, Skills, and Abilities
  • Demonstrates knowledge and understanding of generally accepted accounting principles and practices.
  • Experience with university accounting and purchasing systems.
  • Experience with Microsoft Excel.
  • Ability to work in a team environment with a diverse group of people.
  • Strong organizational skills.
  • Strong attention to detail.
  • Excellent communication skills.
  • Ability to manage multiple tasks in a professional manner.
  • Strong ability and desire to learn new information systems and utilize them to improve efficiency.
Preferred Qualifications
Equipment Utilized
  • Software will include Oracle (Cornerstone), Discoverer, and MS Office.
  • Financial software will be utilized to monitor financial aspects of accounts.
Physical Demands and Work Environment
  • Ability to sit, stand and lift up to 25lbs.
Special Conditions
  • Clean driving record.

Posting Details

Posting Number 23ST1182
Posting Open Date 05/08/2023
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Busch (RU-New Brunswick)
City Piscataway
State NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidateís offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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