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DARS and Transfer Articulation Specialist

Oakland University

Job Description

Portland State University is Oregon’s most affordable public research university, located in the heart of one of America’s most dynamic cities. Our mission to “let knowledge serve the city” reflects our dedication to turning ideas into action — in Portland and around the world. The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands-on learning experiences with hundreds of community partners.

More than 27,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree-lined Park Blocks to the bustling Urban Plaza and state-of-the-art science labs. We are proud of our world-class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation.

For information about the Office of the Registrar, please visit https://www.pdx.edu/registration/


Position Summary
Academic Affairs (OAA) is the central administrative office tasked with promoting the institutional academic mission, programming and policy implementation, support programs for personnel and students, academic fiscal management, and is responsible for collective bargaining with the American Association of University Professors and the American Federation of Teachers Union. Academic Affairs is the home for the Registrar’s Office. Together our unit collaborates with the campus and external communities to achieve the academic mission and vision of the University.

The DARS and Transfer Articulation Specialist reports directly to the Registrar’s Office (RO) in support of program areas that provide information and services to current and returning students in order to facilitate their PSU enrollment and post-enrollment record-keeping. The Registrar’s Office is made up of four functional areas; Registration and Records, Academic Scheduling, Degree Requirements, and Veterans; whose purpose is to maintain student class schedules and registration methods, as well as providing scholastic progress reviews, grade reports, degree eligibility and clearance, secure academic records, transcript issues and enrollment verification. The Registrar’s Office also publishes university policies and regulation and prepares necessary reports and studies associated with these processes.

This position works as part of the Degree Progress Technology team and is responsible for providing support to university enrollment, retention, graduation, advising, and student success initiatives by evaluating transfer courses using accreditation standards, course catalogs, syllabi, and best practices to determine acceptability of course and proper articulation to PSU. This requires building course articulation rules and course limit rules in the DARS system tables for domestic schools by reviewing transfer school catalogs, evaluating post-baccalaureate transfer students based on transcripted courses, and evaluating military credit from the DOD website.

The DARS and Transfer Articulation Specialist also serves as a liaison and source of information for RO, Admissions, Advising, and other PSU partners. This involves monitoring the transfer articulation service email account and responding to questions/requests in an expedited and professional manner.


Minimum Qualifications from Classification
  • Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR

  • An Associate’s degree in Office Occupations or Office Technology; OR

  • Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.


Additional Minimum Qualifications for this Position


Preferred Qualifications
  • 1-2 years experience building and maintaining transfer articulation rules within a degree audit system
  • An understanding of higher education curriculum standards and best practices
  • Experience using student systems; Ellucian Banner Student Information System and CollegeSource Degree Audit System (DARS)
  • Strong written, oral, and interpersonal communication skills
  • Accurate, consistent attention to detail
  • Experience in a Registrar’s office
  • Experience working as a member of a team


Key Cultural Competencies
  • Creates an environment that acknowledges, encourages and celebrates differences.
  • Functions and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds.
  • Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
  • Adheres to all PSU policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.


Environmental Stewardship
Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.


Work Days/Hours
Monday to Friday 8:00 am - 5:00 pm


Total Compensation Range & Benefits Statement
The starting salary rate for this position will be between $16.19 and $17.43 per hour. The starting salary may be negotiable above this range, however it will be dependent upon the knowledge, experience, skills and abilities of the chosen candidate, the budget of the hiring department, and approval from HR.

PSU’s excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon Public Universities : https://www.pdx.edu/human-resources/benefits-overview

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