Job Description

Posting Number

Internal Recruitment

Working Title

Anticipated Hiring Range

Work Schedule

Job Location

Department

About the Department

Essential Job Duties

• Responsible for the management, execution, oversight, and coordination of a variety of business, finance, human resources, and administrative functions. All functions may be accomplished either directly or through administrative staff.
• Responsibility and accountability for all non-contract and grant financial accounts in the department including all state-appropriated funds, sales and service receipts, gifts, foundations, etc.
• Responsible for coordinating with the college research office on activity that impacts both contracts and grants and other funding sources in the department.
• Coordinate, develop, and monitor the department’s budgets including preparing budget forecasts, conducting variance analysis, providing analytical support and assessment, ensuring compliance, and performing strategic planning for a variety of dynamic and multi-dimensional funding sources.
• Interpret, disseminate, and enforce federal, state, college, university, and departmental finance, human resource, and administrative policies, procedures, rules, and regulations.
• Develop and implement systems to ensure compliance in all their responsible functions.
• Maintain, reconcile, and report department-wide and special-purpose financial accounting data using specialized fiscal knowledge within the department for faculty and department leadership, applying specialized financial knowledge and reporting tools to respond to faculty, department head, and College and University needs on various accounts and budgets.
• Provide significant guidance and effort to the department management team in strategically planning for the effective and efficient use of the financial resources of the department.
• Work closely with college and university departments to reconcile general ledger accounts and provide account guidance to faculty, department leadership, and the college.
• Supervise and manage administrative staff, either directly or as a resource to other supervisors, who are responsible for the day-to-day management of budgets, human resources, and other administrative support functions.
• Provide consistent feedback to employees and handle the annual performance management and appraisal process.
• Serve as a backup to all their staff to ensure work performed is continued in their staff’s absence.
• Ensure business functions will continue when a staff member has a long-term absence or a position is vacant, directly or through the administrative staff of the department.
• Provide training to new administrative staff as they onboard.

Other Responsibilities

• Other duties as assigned.

Minimum Education and Experience

Other Required Qualifications

• Working, as well as the ability and desire to increase, knowledge of Generally Accepted Accounting Principles (GAAP).
• Demonstrated knowledge of, as well as the ability and continual desire to learn, federal, state, and university policies, procedures, and regulations.
• Experience in developing and implementing policies.
• Demonstrated ability to maintain attention to detail, prioritize and meet deadlines, and handle confidential matters accurately and discretely.
• Demonstrated ability to work independently with a high degree of accuracy, minimal supervision, and take ownership of the functional areas within their responsibility.
• Demonstrated decision-making and problem-solving abilities that include identifying non-routine problems, formulating plans, and implementing solutions.
• Demonstrated commitment to best practices in all business operations. Strong financial and accounting management experience with the ability to effectively manage budgets, process and monitor financial transactions and reconcile finances.
• Demonstrated responsibility for human resource and administrative functions.
• Demonstrated supervisory experience.
• Excellent oral, written, and interpersonal skills.
• Demonstrated management, analytical, organizational, and planning skills.
• Demonstrated capacity for leadership, teamwork, and initiative.
• Demonstrated experience with Google Suite, Microsoft Excel, Word, and PowerPoint.
• Demonstrated experience with position, finance, and employee management systems.

Preferred Qualifications

• Experience working in a higher education environment.
• Experience working with PeopleSoft Financial and Human Resource Systems.

Required License(s) or Certification(s)

Valid NC Driver's License required

Commercial Driver's License required

Job Open Date

Special Instructions to Applicants

Position Number

Position Type

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

Appointment

Mandatory Designation - Adverse Weather

Mandatory Designation - Emergency Events

Is this position partially or fully funded on ARRA stimulus monies?

Department ID

AA/EEO

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