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Part-time Administrative/Office Assistant

University of Massachusetts Lowell

Job Description

The Manning School of Business at the University of Massachusetts Lowell is seeking applications for a part-time, non-benefited and non-union Administrative/Office Assistant to provide administrative and office support.

Some of the departmental administrative support duties include:

  • Creating and modifying documents using Microsoft Word and Excel, and using SIS tools, mail-merge and other PC software
  • Setting up and coordinating meetings, conferences, luncheons, and transportation for guests, visitors, and job candidates
  • General administrative tasks in support of the Dean’s office
  • Maintaining and ordering office supplies through the university procurement system
  • Budgeting and bookkeeping activities
  • Processing faculty travel and reimbursement requests
  • Preparing necessary paperwork required for hiring in coordination with UML's Human Resources and Equal Opportunity and Outreach offices
  • Preparing and maintaining ePAFs (contracts)
  • Collecting and maintaining syllabi and adjunct CVs per AACSB standards
  • Perform other related duties as assigned
  • Maintain an environment that is welcoming to persons of all backgrounds, nationalities, and roles

Minimum Qualifications (Required):

  • Bachelor’s degree with 3-5 years’ office experience; or Associate’s degree with 5-7 years’ office experience; or High school diploma or equivalent with 7-10 years' office experience
  • Time management, planning, and organizational skills

Preferred Qualifications:

  • Thrives in a dynamic task environment, including flexibility and creative problem solving
  • Motivated to complete work in a timely fashion, including meeting operational and reporting requirements in advance of deadlines
  • Ability to work with a diverse population of students, faculty, staff, and vendors, locally and globally
  • Experience maintaining confidential information

Special Instructions to Applicants:

This is a temporary, part-time, non-benefited, non-unit position.

Initial review of applications will begin immediately and continue until position is filled. However, the position may close when an adequate number of qualified applicants is received.

Please include a resume and cover letter with your application. Names and contact information of three references will be required at the time of application.

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