College: SLCC

Department: Academic & Student Affairs

Sub department: Business & Technical Studies

Type of Appointment: Unclassified - Administrative/Staff

Salary: $34,400.00 +

Duties and Responsibilities:

Academic Affairs and Divisional Duties (50%):
 Provides clerical support for programmatic and regional accreditation programs within the division of Business, IT and Technical Studies.
 Serves as primary in-person contact correctly routing student academic questions to the appropriate divisions, offices, and units in both other buildings at the Lafayette campus and on other campus sites
 Initially meets and screens students or other persons in relation to college procedures such as grade review, complaints, or other academic and personal matters; provides direction to students on proper channels for complaints (including non-academic issues)
 Provides direction and assistance to faculty, students and staff handling day-to-day academic issues (deadlines, needed paperwork, important announcements, and dates)
 Maintains and supervises faculty and instructional-staff on-boarding documents for new hires in Division
 Serves as liaison assisting in the routing and coordination with Academic Affairs of new policies and procedures amongst the appropriate academic Administrative Assistants and/or (as appropriate) Assistant Deans and Chairs of other Divisions (STEM, Workforce/IT/Business, Nursing)
 Provides assistance and support to the Division, Chairs, Program Coordinators and Dean in preparation for annual Program Reviews, Unit Plans, Curriculum Updates and Proposals, Textbook Adoptions, Academic Integrity Sanctions and Grade Appeals, etc., helps coordinate flow and guidance on all Academic Sanctions and Appeals in liaison/across multiple Divisions
 Supplies assistance for special projects including but not limited to faculty and other position searches within Division
 Coordinates Advisory Board meetings in conjunction with Program Coordinators
 Serves as the Dean’s proxy for divisional time and attendance records
 Sorts and distributes Divisional mail
 Serves as planner and coordinator of Divisional and cross-Divisional meetings and special events
 Assists the Division in coordinating trainings for faculty and instructional staff on new policies and procedures
 Assists in coordinating special facilities needs requests for the Division
 Assists the Dean and Academic Affairs with assignment and management of all full-time and adjunct faculty offices, coordinates with appropriate units (IT, etc.) in ensuring needs for faculty offices are in place (phone, computer, etc.)
 Word processing of timely reports in a timely manner
 Creates and maintains Excel spreadsheets for various reports
Administrative support, office of the Dean (50%):
 Assists the Dean manage administrative reports from various entities within the organization such as: property and equipment inventory, attendance reports, budgeting, faculty evaluations, reviews and keeps abreast of appropriate policies
 Prepares Adjunct and Extra Service Agreements
 Handles sensitive and confidential interpersonal situations involving students, faculty, and staff as it relates to the purview of the Dean in a professional manner
 Arranges travel, including scheduling flights, registrations for conferences, hotel arrangements, and filing reimbursements for Dean after travel is completed; Provides guidance to faculty in Division on travel processes and procedures
 Maintains the Dean’s appointment schedule by planning and scheduling meetings, teleconferences, and travel
 Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions
 Prepares agenda, records, transcribes, and distributes minutes for meetings Types, formats, proofreads, duplicates, and distributes documents and other materials and minutes for the Division, as appropriate
 Prepares correspondence for distribution or approval and signature. Checks documents for completeness and accuracy
 Operates office equipment such as computer, copier, scanner, etc.; ensures proper functioning of and coordination of supplies for office equipment, including coordinating working conditions/maintenance needs on assigned copy machines
 Provides day-to-day office support to include but not limited to photocopying, faxing, mailings, and filing
 Maintains both electronic and hard copy filing systems
 Prepares a variety of files using word processing, spreadsheet, and desktop publishing software
 Maintains the supplies needed for Dean’s Office (not including classroom instructional supplies) and prepares purchase requisitions of needed supplies for office. Prepares requisitions for the purchase of supplies, equipment, and services in relation to unit budgets. Compiles data supporting annual budget preparation
 Answers incoming calls and provides assistance and information as needed
 Performs work in a collegial manner in accordance with SLCC’s values and standards of practice
 Performs other duties as assigned

Required Education:

Associate degree or work experience substitution. Acceptable work substitution: Four (4) years of
directly related work experience.

Required Experience:

One (1) years of related experience.

Required Licenses or Certifications:

An active, unencumbered driver’s license

Preferred Experience:

Three years of related experience with higher education, policies and procedures in an
administrative leadership office.
Proficiency with SLCC business services and practices at SLCC.

Passing pre-employment criminal background screen is required as a condition of employment.

SLCC is an Equal Opportunity Employer and Louisiana is a Model Employer for People with Disabilities.