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Business Manager I

Job Description

Posting Number

PG192466EP

Internal Recruitment

No

Working Title

Business Manager I

Anticipated Hiring Range

Commensurate with education and experience

Work Schedule

Monday-Friday, 8:00am - 5:00pm

Job Location

Raleigh, NC

Department

Marine, Earth and Atmospheric Sciences

About the Department

The Department of Marine, Earth and Atmospheric Sciences (MEAS) within the College of Sciences at NC State is one of the nationís largest interdisciplinary geoscience departments. The Department of Marine, Earth, and Atmospheric Sciences provides (1) high-quality geoscience instruction to the University community through its courses in marine, earth, and atmospheric sciences; (2) educational opportunities for undergraduate and graduate students in physics through world-class research, and (3) outreach activities that foster improved public awareness and understanding of science. Our Research programs cover a diverse spectrum including meteorology, climatology, geology, oceanography, and marine biology. MEAS includes approximately 40 faculty, 70 graduate students, and over 200 undergraduates involved in basic and applied studies of Earth Systems. The Department offers BS, MS, and PhD degrees. Our principal concentrations include weather prediction, air quality, air-sea interactions, storm, and climate modeling, hydrology, geochemistry, oceanography, active tectonics, surface processes & Quaternary studies, geochronology, sedimentology, regional geology, and geospatial analytics applied to the geosciences.

The multi-disciplinary nature of our department lends itself to the study of such problems as the prediction of severe weather (e.g. hurricanes), geologic hazards, coastal erosion, air-sea-land interactions, pollution of surface and groundwater, big-data assimilation, and global climate change. While basic research is always important, many of our research projects also have direct application to current issues such as water quality/water supply, seafood harvests, climate change, weather prediction, natural hazards, Earth resources, and land use. MEAS offers degree programs in marine sciences, geology, and meteorology. Our programs include many tracks in each of our program areas and thus provide the opportunity for an education broader than bachelorís degrees in more traditional departments. Additional information about the department and its facilities can be found on the web page:https://meas.sciences.ncsu.edu

Opportunities exist for disciplinary and interdisciplinary interactions with a wide range of scientists at NC State. The North Carolina State Climate Office and the Raleigh office of the National Weather Service reside on NC Stateís campus. MEAS is one of six NC State departments with a presence at the NC State Center for Marine Sciences and Technology (CMAST), a coastal and marine science research facility located on Bogue Sound in Morehead City, NC (http://www.cmast.ncsu.edu), and MEAS faculty participate in the Center for Geospatial Analytics (http://geospatial.ncsu.edu). In addition, the Data Science Initiative (DSI), sponsored by the Office of Research and Innovation at NC State, seeks to create a nationally recognized hub of excellence in data science and analytics (https://research.ncsu.edu/dsi). Raleigh, North Carolina is a progressive and welcoming community with a wide range of potential collaborators at nearby academic and governmental institutions in the Research Triangle. Opportunities exist to draw on departmental and campus resources to develop strong teaching expertise using best practices.

Please visit https://sciences.ncsu.edu/about/strategic-planning/culture-charter/ for more information on the College of Sciences Culture Charter.

Essential Job Duties

The primary purpose of the Business Manager I is to oversee and direct the business operations of the department in a manner that best facilitates and compliments the Department Headís leadership and objectives. This position reports directly to the Department Head with a dotted line report to the Assistant Dean for Culture, Talent, and Human Resources and the Assistant Dean for Finance and Business Management.

A thorough understanding of accounting, finance, budget management, human resource, and supervisory principles is required to perform this function successfully. The employee will be expected to work independently with a high degree of accuracy and minimal supervision and take ownership of the functional areas within their responsibility.

The Business Manager I position is responsible for the management, execution, oversight, and coordination of a variety of business, finance, human resources, and administrative functions. All functions may be accomplished either directly or through administrative staff.

Job responsibilities include but are not limited to the following:

  • Responsibility and accountability for all non-contract and grant financial accounts in the department including all state-appropriated funds, sales and service receipts, gifts and foundations, etc.
  • Responsible for coordinating with the college research office on activity that impacts both contracts and grants and other funding sources in the department.
  • Coordinate, develop, and monitor the departmentís budgets including preparing budget forecasts, conducting variance analysis, providing analytical support and assessment, ensuring compliance, and performing strategic planning for a variety of dynamic and multi-dimensional funding sources.
  • Interpret, disseminate, and enforce federal, state, college, university, and departmental finance, human resource, and administrative policies, procedures, rules, and regulations.
  • Develop and implement systems to ensure compliance in all their responsible functions.
  • Maintain, reconcile, and report department-wide and special-purpose financial accounting data using specialized fiscal knowledge within the department for faculty and department leadership, applying specialized financial knowledge and reporting tools to respond to faculty, department head, and College and University needs on various accounts and budgets.
  • Provide significant guidance and effort to the department management team in strategically planning for the effective and efficient use of the financial resources of the department.
  • Work closely with college and university departments to reconcile general ledger accounts and provide account guidance to faculty, department leadership, and the college.
  • Supervise and manage administrative staff, either directly or as a resource to other supervisors, who are responsible for the day-to-day management of budgets, human resources, and other administrative support functions.
  • Provide consistent feedback to employees and handle the annual performance management and appraisal process.
  • Serve as a backup to all their staff to ensure work performed is continued in their staffís absence.
  • Ensure business functions will continue when a staff member has a long-term absence or a position is vacant, directly or through the administrative staff of the department.
  • Provide training to new administrative staff as they onboard.

Other Responsibilities

  • Other duties as assigned.

Minimum Education and Experience

Requires post-baccalaureate credentials with 5+ years of relevant experience; a bachelorís degree with 5+ experience including or exceeded by 1-2 years of supervisory experience may be substituted for the advanced qualifications on an exceptional basis.

Other Required Qualifications

  • Working, as well as the ability and desire to increase, knowledge of Generally Accepted Accounting Principles (GAAP).
  • Demonstrated knowledge of, as well as the ability and continual desire to learn, federal, state, and university policies, procedures, and regulations.
  • Experience in developing and implementing policies.
  • Demonstrated ability to maintain attention to detail, prioritize and meet deadlines, and handle confidential matters accurately and discretely.
  • Demonstrated ability to work independently with a high degree of accuracy, minimal supervision, and take ownership of the functional areas within their responsibility.
  • Demonstrated decision-making and problem-solving abilities that include identifying non-routine problems, formulating plans, and implementing solutions.
  • Demonstrated commitment to best practices in all business operations. Strong financial and accounting management experience with the ability to effectively manage budgets, process and monitor financial transactions and reconcile finances.
  • Demonstrated responsibility for human resource and administrative functions.
  • Demonstrated supervisory experience.
  • Excellent oral, written, and interpersonal skills.
  • Demonstrated management, analytical, organizational, and planning skills.
  • Demonstrated capacity for leadership, teamwork, and initiative.
  • Demonstrated experience with Google Suite, Microsoft Excel, Word, PowerPoint.
  • Demonstrated experience with position, finance, and employee management systems.

Preferred Qualifications

  • Experience working in a higher education environment.
  • Experience working with PeopleSoft Financial and Human Resource Systems.



Required License(s) or Certification(s)

N/A

Valid NC Driver's License required

No

Commercial Driver's License required

No

Job Open Date

03/16/2023

Special Instructions to Applicants

In addition to your application please submit a cover letter, resume, and contact information for at least three (3) professional references.

Position Number

00043207

Position Type

EHRA Non-Faculty

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

1.0

Appointment

12 Month Recurring

Mandatory Designation - Adverse Weather

Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events

Non Mandatory - Emergency Event

Is this position partially or fully funded on ARRA stimulus monies?

No

Department ID

178601 - Marine, Earth And Atmospheric

AA/EEO

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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