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Business Services Specialist

Job Description

Position Number:



Business Services Specialist

Functional Title:

Business Services Specialist

Category Status:


Applicant Search Category:


University Authorized FTE:



AGNR-UME-Home and Garden

Hiring Range Minimum:


Hiring Range Maximum:


Campus/College Information:

Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nationís legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nationís capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.

Position Summary/Purpose of Position:

The Business Services Specialist will provide support for operational and administrative functions to ensure smooth and efficient unit operations to the Home and Garden Information Center. This position will manage day-to-day budgets, assist in developing long-term budgeting plan, monitor status of state and foundation accounts and grants; process expenses, transfers and reimbursements.

Responsibilities include:
Fiscal Management:
  • Prepare and manage budgets, track expenses, and forecast expenditures.
  • Maintain and analyze multiple state, federal, and foundation financial accounts.
  • Review and reconcile purchase card statements.
  • Authorize and monitor payment of invoices; review faculty and staff travel expenses.
  • Prepare financial reports and assist with annual reports.
  • Assist in preparation of budgets for grant applications.
  • Keep current on and adhere to UMD financial systems and policies.
Operational/Administrative Coordination and Support:
  • Order and purchase supplies and materials.
  • Manage inventories of supplies and equipment.
  • Programmatic support for classes, events, and conferences.
  • Support for faculty and staff trainings and certifications.
  • Assist with the orientation of new employees.
  • Maintain financial and personnel records according to UM policies.
  • Collaborate with UME and campus personnel regarding compliance, personnel, and purchase/expenditure issues.

Minimum Qualifications:

High School Diploma or GED.

Six years progressively responsible experience in a combination of budgeting, accounting, payroll, purchasing, and personnel work.

Required Knowledge, Skills, and Abiities:
  • Working knowledge of and ability to apply Generally Accepted Accounting Principles (GAAP).†
  • Working knowledge of management principles and practices.†
  • Skill in applying basic analytical skills to review expenditures and revenues, prepare forecasts, and reconcile accounts.
  • Skill in performing basic mathematical computations.
  • Skill in planning work and supervising others.†
  • Skill in organizing and executing multiple assignments under specific time constraints.†
  • Ability to understand and interpret University policies and procedures in the areas of finance, human resources, payroll, purchasing, and sponsored programs.†
  • Ability to prepare and present budgetary, accounting, and other reports and schedules.†
  • Ability to communicate effectively orally and in writing.†
  • Ability to operate office equipment, computers, and related software.†
  • Ability to handle sensitive and confidential matters with discretion and tact.


  • Bachelorís degree.
  • Excellent writing, speaking, interpersonal, organizational, and problem-solving skills.†
  • Strong computer software skills, including spreadsheets and databases.†
  • Detail oriented.†
  • Ability to work effectively both independently and in teams.

Additional Information:

This position is subject to a Criminal History Record Check and University of Maryland Background check. Employment is contingent upon successful completion and clearance of the Criminal History Record Check.

Job Risks

Not Applicable to This Position

Physical Demands

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to lift and carry small parcels, packages and other items (up to 25 lbs.), and to walk short distances. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Must provide personal transportation. Ability to travel periodically within the State to both field offices and campus for meetings, conferences, presentations, delivering materials, etc.

Posting Date:


Closing Date:


Open Until Filled


Diversity Statement:

The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

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