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Procurement Specialist 1 - Business Office
Full Job Description
The Opportunity: The Procurement Specialist 1 will provide fiscal support in the area of Purchasing, under the general supervision of the Assistant Director of Business Services. This position operates in a fast-paced environment, handling a high volume of incoming documents and performing a variety of purchasing functions. A meticulous, confident, and detail-oriented self-starter with prior experience in accounting is desired. Strong customer service skills are also essential for effectively working with vendors and college staff to resolve purchasing items and related issues. This is a full-time, classified position working 40 hours per week. This position works in the Business Office on the main campus located in Mount Vernon, Washington.
The Location: Skagit Valley College is on the traditional and unceded territories of the Coast Salish People’s, especially on Swinomish Indian Tribal Community, Upper Skagit Indian Tribe, Samish Indian Nation, Nooksack Indian Tribe and Sauk-Suiattle Indian Tribe. Located in a geographically diverse region between the dynamic metropolitan hubs of Seattle and Vancouver, BC, SVC is never far from world-class outdoor recreation, urban arts scenes, and local cultural events. SVC serves our local communities with a campus in Mount Vernon, Oak Harbor on Whidbey Island, and centers in Friday Harbor, a Marine Technology Center in Anacortes, and a Brewing Academy in Burlington.
Mission: Skagit Valley College cultivates student learning and achievement; contributes to the educational, personal, and economic success of students; and promotes equitable and thriving communities.
Vision: The primary focus of Skagit Valley College is student-centered teaching and learning. We are committed to:
- Equitable student outcomes in access, achievement, and community;
- Our Guiding Principles;
- Decisions based on strategy and evidence;
- The development of our employees;
- A diverse and inclusive college community where everyone belongs.
About SVC: Established in 1926, Skagit Valley College is a comprehensive community college within the Washington State Board for Community and Technical Colleges (SBCTC) providing associates and bachelor’s degrees, as well as certificates, in high-quality academic transfer pathways, workforce training, basic education for adults, and lifelong learning opportunities. Our equity goals align with SBCTC’s Vision statement; “Leading with racial equity, our colleges maximize student potential and transform lives within a culture of belonging that advances racial, social, and economic justice in service to our diverse communities.”
SVC's commitment to equity and social justice drives our collective work to increase access to higher education, inspire student learning and achievement, and strengthen our diverse community. We embrace equity through our core themes of access, achievement, and community by pursuing the continuous examination and revision of norms, policies, and practices to foster the success of all.
SVC aspires to reflect the diverse racial, ethnic, and linguistic demographics in the district, particularly a growing Latinx population. As an emerging Hispanic Serving Institution (HSI) SVC seeks equity-minded leadership, faculty, and staff that are committed to inclusive practices and to diverse environments where students from all backgrounds can thrive via multidisciplinary collaboration and the implementation of an array of services. Candidates representing all aspects of diversity are encouraged to apply. Skagit Valley College offers:
- An unrelenting focus on our mission to improve the lives of our students and to strengthen our diverse community.
- Support for innovative teaching, learning, and scholarship.
- Exciting opportunities for personal and career growth.
- Diverse cultural and environmental benefits of rural, suburban, and urban lifestyles.
- Friendly, supportive, and diverse work environments.
- Excellent benefits include competitive leave packages and an array of health, dental, vision, and retirement plans to meet your current and future needs.
Duties and Responsibilities
- Serve as the first point of contact for the office, greeting staff and students as they enter;
- Help maintain office files both paper and electronic;
- Assist with physical inventory and entry of asset entry into tracking systems;
- Sort and distribute payroll checks for mailing;
- Initiate change orders and supplemental agreements for goods and services;
- Process purchasing card transactions and payment vouchers;
- Maintain the College’s inventory system;
- Clearly, coherently, and effectively communicate by phone and by email
Knowledge, Skills, and Abilities: Knowledge or understanding of:
- Skagit Valley College policies and procedures related to purchasing principles;
- State of WA policies and procedures related to purchasing functions;
- Microsoft Office Suite, particularly Excel, or similar programs;
- Strong oral and written communication skills;
- Strong time management skills; Procurement Specialist 1
- Demonstrated ability to work effectively with diverse groups;
- Effectively organize multiple assignments.
- Manage multiple purchase requisitions and orders including tracking and reporting;
- Assist with maintaining appropriate and accurate levels of inventory;
- Work with agencies and vendors regarding purchasing operations;
- Analyze purchasing contracts, requisitions, and orders;
- Effectively organize multiple assignments;
- Work effectively as a member of a team;
- Adapt easily to changing business needs, conditions, and work responsibilities;
- Respond to difficult situations.
- A high school diploma or GED equivalency and three years of full-time purchasing experience;
- An Associate’s Degree and one year of full-time purchasing experience;
- A combination of education and experience which is equivalent to five years of full-time experience
- Demonstrated ability to develop and maintain a collaborative team environment.
- Demonstrated ability to prioritize tasks, and develop and implement improvements.
- Strong oral and written communication skills.
- Demonstrated ability to work with diverse groups of individuals at all levels of the college.
- Education and/or experience in governmental or non-profit purchasing.
- Washington State Community College experience.
- Salary is based on Range 39, Step A, $3,167 per month with periodic increments to Step L, $4,117 per month. Starting salary may be dependent on education, qualifications, and experience. Salary and benefits are subject to change in accordance with legislative mandates and collective bargaining agreements. Salary is prorated for positions less than 100% full-time.
- This position is eligible for overtime pay in accordance with the Fair Labor Standards Act and is dependent upon continued grant funding.
- This is a union-represented position subject to a collective bargaining agreement.
- Retirement, medical, and insurance benefits are provided in accordance with state regulations. Additional information on benefits can be found at https://fortress.wa.gov/hca/pebbhealthplan/compare.aspx.
- Prior to employment, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
Additionally, pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employer. By law, post-secondary education institutions cannot hire an applicant who refuses to declare the existence or non-existence of an investigation or findings subject to this statute.
- In the interest of providing a healthy, safe, and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Skagit Valley College to maintain an alcohol and drug-free workplace for our employees and students.
- If hired you will be required to provide proof of identity and documentation of U.S. Citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.
- This classification is included in the classified staff bargaining unit, represented by the Washington Public Employees Association, WPEA.
To be considered for this position, applicants must:
- Meet the minimum qualifications and;
- Submit a complete application to the online recruitment system at www.skagit.edu that includes the following:
- The online application, which includes answers to all supplemental questions and contact information for at least three (3) professional references;
- A current resume; (Attachment: Resume)
- A cover letter addressing how your education and experience relate to the duties and responsibilities of the position (Attachment: Cover Letter).
In order to be considered for the position, you must complete the online application in full and attach the required supplemental documents. Failure to provide this information may eliminate you from consideration for this position.
Application Deadline: Priority screening will begin after March 17, 2023. Applications received on or before this date will receive first consideration. Applications received after the screening date may be considered until the position is filled.
Please be aware that the College hiring authorities reserve the right to hire one or more candidates and may exercise the option to make a hiring decision prior to the conclusion of the recruitment process. Only candidates selected to interview will be contacted.
Application Assistance: If you have questions about the position or require special accommodation, you may contact Human Resources at (360) 416-7794, Monday through Thursday, 8:00 am to 5:00 pm Pacific Time. SVC complies with the Americans with Disabilities Act. Applicants with disabilities who require assistance with the recruitment process may leave a TDD/TTY message at (360) 416-7718 by the application closing date. Information on SVC's Reasonable Accommodation policy can be found at OPPM 3040.
For questions regarding the online application system, you may call NEOGOV Applicant Tech Support at (855) 524-5627 from 8:00 am to 5:00 pm Pacific Time. For best results, apply using one of the following browsers supported by NEOGOV: Google Chrome, Mozilla Firefox, Safari, Microsoft Edge, and later versions of Internet Explorer.
SVC Annual Security Report: The U.S. Department of Education and the federal Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act require all colleges to provide information to current and prospective students and employees about campus safety policies, procedures, and statistics on certain crimes, including hate crimes, domestic violence, dating violence, stalking, and sexual assault. We are required to report our campus security information and statistics in an Annual Security Report, which is updated annually each October. All prospective employees may obtain a copy of the Annual Security Report from the Human Resources Office by calling (360) 416-7794 or by accessing the Report at: https://www.skagit.edu/about/safety-security-parking/
Skagit Valley College is an equal opportunity employer and is committed to providing equitable opportunities for all groups in terms and conditions of employment and personnel practices. SVC does not discriminate on the basis of race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal. All faculty and staff hired at Skagit Valley College are encouraged to embrace, continually support, and enhance diversity and equity on our campus and in our community... Annual Notice of Non-Discrimination.
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