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Senior Administrative Associate, Dean's Office

George Mason University

Job Description

The George Mason University, School of Business invites applications for the position of Senior Administrative Associate, Dean’s Office. The primary responsibility is to provide administrative support to members of the Dean’s leadership team as assigned, including: scheduling, procurement, travel, and special project work. Additional responsibilities include event support and general office administrative support, and special projects. This is a full-time classified staff position with full benefits.
George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment. Mason is the most diverse public university in Virginia and 12th nationally, based on the U.S. News & World Report 2022 Best Colleges list. Washington, D.C. is ranked the 30th most racially and ethnically diverse city nationally amongst cities with a population of at least 300,000 people according to the U.S. News & World Report 2018 Diversity Ranking.

The Senior Administrative Associate, Dean’s Office has responsibilities in the following areas:
Office Administrative Support – Dean’s Office Leadership Team
  • Provides a wide range of administrative support to the Senior Associate Dean Academic Affairs & Global Engagement and the Associate Dean, Outreach & Development. Support includes: scheduling, procurement, reporting, database management, budget, travel authorizations, meeting arrangements, drafting presentations, project work and general office administrative functions as needed.


General Office Administrative Support
  • Provide general office administrative support to the Dean’s Office, including: sorting and distributing mail, office supply orders, filing, etc.

Special Projects and Event Planning
  • Design, develop and execute special projects and be available to assist as needed with Dean’s Office events.

Required Qualifications:
  • Bachelor’s degree or equivalent combination of education and experience;
  • Proficient in the use of computers with working knowledge of all applications in Microsoft Office, electronic calendaring, and e-mail;
  • Ability to organize and manage complex administrative processes;
  • Ability to work with senior management personnel;
  • Ability to work independently and to complete multiple tasks within tight deadlines;
  • Demonstrated effective interpersonal and organizational skills;
  • Excellent verbal and written communication skills;
  • Ability to quickly gain proficiency in web-based database platforms and applications;
  • Ability to work effectively as a key member of an administrative support team in a dynamic, fast-paced, demanding environment with frequently changing priorities;
  • Ability to handle matters with discretion and maintain absolute confidentiality in a highly visible office;
  • Experience in providing administrative support in an academic environment;
  • Proven ability to work effectively in a dynamic environment and in support of a high-level management team; and
  • Experience managing the calendar of high-level leaders in a dynamic environment.
Preferred Qualifications:
  • Knowledge of University programs, policies, and procedures;
  • Ability and willingness to gain proficiency in software and web-based applications: University applications such as PCard, eVA and Chrome River, reporting formats, and School applications and files; and
  • Experience in senior level administrative management and support in an academic environment.

Special Instructions to Applicants

For full consideration, applicants must apply for position number 02836z at http://jobs.gmu.edu by March 7, 2023; complete and submit the online application; and upload a cover letter, resume, and list of professional references. We will contact you directly if we require additional materials.

Review of applications will begin on March 8, 2023 and continue until the position is filled.

For Full Consideration, Apply by: 03/07/2023

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