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Business Specialist

Job Description


Position Details


Position Information


Recruitment/Posting Title Business Specialist
Job Category Staff & Executive - Administrative & Support - General
Department Academic Foundation Center (AFC)
Overview
The Academic Foundations Center (AFC) and its myriad programs provide academic opportunities, resources, leadership development and other support initiatives for first generation-low income college bound scholars to achieve success through education. As the first Rutgers-Newark special program established to identify talent beyond traditional measures and then recruit, retain and graduate talented young people from the greater Newark area, AFC remains a jewel in the crown of Rutgers- Newark, serving nearly 1500 undergraduate students annually.
Posting Summary
Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Business Specialist. Reporting to the Assistant Dean/ Associate Director of Administration within the Academic Foundations Center (AFC) at Rutgers University-Newark, the position responsibilities include and are not limited to the following.
  • Provides planning, facilitating, and preparation of key fiscal and business administrative functions.
  • Prepares, reviews, and reconciles with accuracy all purchase orders, IPOs, cash transmittals, journal entries, payroll, commitments, and other financial transactions and documents.
  • Prepares and reconciles payroll/people soft transactions (hourly pay, other pay, charging instructions, SWRJs).
  • Processes all personnel actions and functions as the preparer for Recruitment, Onboarding, and Classification System (ROCS) and the Human Capital Management (HCM) system.
  • Initiates the procurement process for the department and assists in researching and obtaining quotes, prepares purchase orders, and manages blankets.
  • Analyzes data and prepares financial documents and reports for internal and external purposes conforming to generally accepted accounting principles and practices.
  • Maintains department files, records, and reports as required by the university, state, federal, and other sponsored programs policies and regulations.
  • Provides fiscal and program reports to the university, state, federal and other sponsored programs as required.
  • Reviews and reconciles all expenditures for funding availability and appropriate programmatic support of departmentís strategic mission and objectives.
  • Independently provides account administration, reconciliation, and reporting for assigned departmental accounts.
  • Analyzes data, tracks expenditures, and prepares reports as needed related to assigned accounts.
  • Assists the Assistant Dean in the development and submission of the annual budget including monthly and forecasting reports as required.
  • Makes recommendations on improving the financial and business processes to improve operations and efficiencies.
  • Resolves a diverse range of problems consistent with an understanding of the mission, vision, role, and goals of the department and with a comprehensive understanding of business processes, applicable regulations, and university policies and procedures.
  • Works independently with broadly defined work objectives and limited review of overall results.

For more information, please visit us at: https://afc.newark.rutgers.edu/
This position is contingent upon continuation of grant funding.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement.
The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu .
FLSA Exempt
Grade 05
Position Salary
Annual Minimum Salary 58867.000
Annual Mid Range Salary 73298.000
Annual Maximum Salary 87729.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP

Qualifications


Minimum Education and Experience
Requires a bachelorís degree in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices. Also requires a minimum of two years relevant experience in a financial/accounting function, good communication skills, and computer literacy. Certain positions may require specific education, certification or licensure, an advanced degree with equivalent experience, or expertise in a specialty area.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Must have good customer service skills, trouble shooting and problem-solving skills.
  • Detail-oriented, systematic, and exceptionally well-organized individual who must be able to manage multiple competing priorities that may change frequently, be flexible and able to respond to emergencies posed by colleagues and customers in a calm and congenial manner.
  • Work must be performed accurately in a high-volume area without jeopardizing the integrity of the financial accounting system and be conscientious of meeting deadlines.
  • Good communication and computer literacy skills.
Preferred Qualifications
  • Experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices in a university setting.
  • Experience with Rutgers University system applications such as Cornerstone, SciQuest, Oracle Financial Management, and Tableau.
  • Computer literacy including Microsoft Office Suite especially Excel including Pivot Tables.
Equipment Utilized
  • Able to use various pieces of software that provide financial reporting capabilities.
  • Should have intermediate knowledge of Microsoft suite such Word, Excel, Teams, and One Drive.
Physical Demands and Work Environment
Light lifting may be required.
Special Conditions

Posting Details


Posting Number 23ST0376
Posting Open Date 02/17/2023
Special Instructions to Applicants
Regional Campus Rutgers University-Newark
Home Location Campus Rutgers University-Newark
City Newark
State NJ
Location Details

Pre-employment Screenings


All offers of employment are contingent upon successful completion of all pre-employment screenings.



Immunization Requirements


Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidateís offer of employment or disciplinary action up to and including termination.



Affirmative Action/Equal Employment Opportunity Statement


It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement



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