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Assistant Director of Business Services and Program Manager

Job Description

Position Details

Position Information

Recruitment/Posting Title Assistant Director of Business Services and Program Manager
Job Category Staff & Executive - Administrative & Support
Department School of Social Work
The School of Social Work mission is to develop and disseminate knowledge through social work research, education, and training that promotes social and economic justice and strengthens individual, family, and community well-being in this diverse and increasingly global environment of New Jersey and beyond.
Posting Summary
Rutgers, The State University of New Jersey, is seeking an Assistant Director of Business Services and Program Manager for the School of Social Work (SSW). The Assistant Director will play a central role in the administration and coordination of human resources programs and policies for staff and faculty of the school which includes more than more than 500 full and part-time employees. SSW is a spirited School, committed to a positive workplace culture engaging liberatory consciousness practices. The successful candidate will have the opportunity to serve on SSW and University committees, develop processes and tools in partnership with SSW senior leadership, and work closely with inspiring and highly skilled leaders across different parts of the University. †
Reporting to the Director of Business Services, the Assistant Director is responsible for the daily operations as it relates to human resources programs within the SSW.†
Among the key duties of this position are the following:
  • Develops and implements programming in support of staff development that includes mentoring, coordination of skills training for communities of practice, and other professional development endeavors in consultation with the SSW Staff Council and the IIDEA (Inclusion, Intersectionality, Diversity, Equity, and Advancement) Committee. †
  • Provides leadership, supervisory orientation, and timely, accurate and strategic counsel to staff managerial officers throughout the schoolís units and faculty when needed, independently implementing personnel policies and procedures, establishing department/unit staffing hiring reviews for forward planning.† †
  • Manages certain processes for reappointment of non-tenure track faculty and oversees the Part Time Lecturer/Coadjutant appointment & reappointment process.† †
  • Oversees continuous and new regulatory HR compliance matters.† †
  • Primary decision-maker for salary negotiations of staff compensation, working directly with University Human Resources and Office of University Labor Relations and SSW management and hiring officers on contractual/bargaining unit matters and university policy, in alignment with regulatory and statutory employment guidelines.† †
  • Supervises the work of the SSW HR Administrative Coordinator.† †
  • Serves as the schoolís HR approver for new hires and reappointments and Authorizer I approver for Class 1 faculty/staff job postings.†
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
FLSA Exempt
Grade 07
Position Salary
Annual Minimum Salary 81752.000
Annual Mid Range Salary 103477.000
Annual Maximum Salary 125202.000
Standard Hours 37.50
Union Description Admin Assembly (MPSC)
Payroll Designation PeopleSoft
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience
  • Bachelorís degree from an accredited institution in human resource management or a related field.
  • At least 5 years directly related experience of increasing responsibility in a leadership or managerial role that demonstrates thorough knowledge and understanding of human resources administration and development, including current and emerging issues in a higher education environment.
Required Knowledge, Skills, and Abilities
  • Excellent communication skills, including presentation skills and the ability to write, and edit with a high level of computer literacy.
  • Ability to work in a fastópaced environment.
  • Able to independently exercise sound judgement.
  • Experience implementing and applying inclusionary (or DEI) practices.
Preferred Qualifications
  • Masterís degree preferred (human resource management or a related field).
  • Extensive working knowledge of university systems such as HCM, ROCS, etc.
  • Ability to work in a confidential setting with tight deadlines while maintaining morale and productivity within a small team.
Equipment Utilized
  • Requires the regular use of a Windows computer and expertise with the following software: Microsoft Office (Word, PowerPoint, Excel, Access).
  • Ability to work with database systems and any current and future technology needed to support the role, hybrid and virtual work and ability to collect, interpret and analyze data utilizing university systems and software for reporting purposes.
Physical Demands and Work Environment
  • Standing, sitting, walking, talking and hearing.
  • No special vision requirements.
  • Lifting up to 25lbs.
Special Conditions
  • Occasionally must attend evening or weekend events, or visit other SSW locations in Newark, Camden, and other remote office locations.

Posting Details

Posting Number 23ST0482
Posting Open Date 02/17/2023
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Rutgers University - New Brunswick
City New Brunswick
State NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidateís offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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