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Business Assistant II

Job Description

Position Details

Position Information

Recruitment/Posting Title Business Assistant II
Job Category Staff & Executive - Administrative & Support
Department RBS NJSBDC - HQ
Posting Summary
Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Business Assistant II. Reporting to NJSBDC State Director, this position is responsible for all federal, state, and local grant narrative and programmatic reporting.
This position is responsible for and not limited to the following.
  • Provide recommendations on programmatic guidance to the NJSBDC network (12 Regional Directors)
  • Advise on performance reviews, partner management, State Advisory Board meeting/minutes, strategic plan updates
  • Ensure CenterIC (customized database system) data is entered correctly into the system
  • Work with consultants that provide data integrity ensuring that the policy and procedure manuals stay up to date, relevant, and timely
  • Assist the state director on the national accreditation review process in writing the self study every 4 years
Position Status Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement.
The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu
FLSA Nonexempt
Grade 03
Position Salary
Annual Minimum Salary 44831.000
Annual Mid Range Salary 55743.000
Annual Maximum Salary 66655.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience
Requires a bachelor’s degree in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices.
Required Knowledge, Skills, and Abilities
  • Experience and expertise in grant writing, applications processes, and oversight of programmatic federal, state, local reporting requirements
  • Professional writing, business writing, technical writing
  • Experience in writing, grants, extensive knowledge of Microsoft Office suite, experience with CenterIC Management Information System
  • Extensive knowledge of SBDC programs and operations
  • Understands principles, methods, and tools for the coordinated management of a program with oversight of multiple projects, and related activities
  • Possesses knowledge of the strategies, techniques, and processes used to plan, develop, and control project schedule and track project deliverables
  • Possesses knowledge of the concepts, practices, and techniques used to identify and engage individuals and groups connected to a work effort
  • Understands business operations, including finance, operating control systems, human resource management, marketing, public relations
  • Open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity
  • Wants a job that changes day to day with a variety of tasks and interactions
  • Works independently, self- motivated, goal oriented, meets deadlines without significant supervision
  • Acts on problems or opportunities without being prompted
  • Possesses a desire and willingness to coach and develop others
  • Works well within a team
  • Ability to complete work on a timely basis, with an emphasis on accuracy
  • Executes strategy and takes accountability for group results
  • Continuously gain new knowledge, approaches, and experience
  • Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations

Preferred Qualifications
  • Bachelor’s Degree in English, business, communication, writing or other related field
  • Familiarity with grants management in a public or private setting
Equipment Utilized
  • Knowledge or ability to learn CenterIC-customized software for SBDC
Physical Demands and Work Environment
Must be willing to travel in state and out of state, lift boxes up to 25lbs, and network statewide
Special Conditions

Posting Details

Posting Number 23ST0317
Posting Open Date 02/17/2023
Special Instructions to Applicants
Regional Campus Rutgers University-Newark
Home Location Campus Rutgers University-Newark
City Newark
State NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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