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Business Services Coordinator

Job Description

Posting Number

PG193050SP

Internal Recruitment

No

Working Title

Business Services Coordinator

Anticipated Hiring Range

Commensurate with education and experience

Work Schedule

Monday - Friday; 40 hours a week with the possibility of a flexible and hybrid work schedule

Job Location

Raleigh, NC

Department

Philosophy & Religious Studies

About the Department

The Department of Philosophy and Religious Studies is in the NC State College of Humanities and Social Sciences. The Department manages major and minor programs in the disciplines of philosophy and religious studies; it offers a wide range of courses in these fields to students across the university, with enrollments of over 16,000 credit hours each year; and it manages several minor programs in fields related to philosophy and religious studies. It is active in scholarly research, has twenty tenure-track faculty, eleven professional track faculty, and two administrative staff.

Essential Job Duties

The Business Services Coordinator (BSC) position is responsible for creating and implementing budget plans for their departments. These plans include all aspects of spending in the departments including teaching salaries, non-teaching and staff salaries, graduate assistantships, temporary labor, overload payments, summer salaries, and the various components of the operating budgets for state appropriations, state receipts, and Education Technology Fee funds.

The departmentís Business Services Coordinator (BSC) position is also responsible for monitoring all other funding sources in the department including appropriated receipts, enhancement funds, endowments, grants, F&A (overhead), and trust funds. This includes coordinating with the Head, scheduling officer, and any other administrators in the department that impact hiring and expenditures and accounting for all expenses in the budgetary planning process. The BSC updates and reconciles the spending plan on a monthly basis and meets with department and college administration on a routine basis to review the plan.

The Business Services Coordinator (BSC) position is responsible for the initiation of HR actions for their departments. The BSC enters the additional compensation actions into the system and submits all other HR requests to the HR Specialist in college HR Services that supports their department. HR submissions are accomplished via CPAWS, a system developed by college IT to facilitate workflow management of HR actions between departments and the college. Similarly, the BSC submits financial actions to the Accountant in college Financial Services that support their department. The BSC routinely consults and partners with the college business services staff to promote effective and efficient HR and financial services in their department.

Other Responsibilities

  • Assigning office keys;
  • Surplusing defunct furniture and office equipment;
  • Assigning office space;
  • Planning and coordinating meetings and events that require food service and catering;
  • Reporting repair requests to facilities;
  • Scheduling conference rooms;
  • Assisting department head with additional responsibilities.

Minimum Experience/Education

Bachelorís degree in business administration or a related discipline; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.

Other Required Qualifications

  • Working knowledge of HR and financial systems, such as PeopleSoft; previous experience as an administrator with similar responsibilities to the BSC.

  • If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Preferred Qualifications

  • Three (3) or more years of administrative and business transaction experience

Required License or Certification

N/A

Valid NC Driver's License required

No

Commercial Driver's License Required?

No

Job Open Date

02/16/2023

Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)

02/23/2023

Notice to Applicants

In addition to your application please submit a cover letter and resume. You may also attach an optional list that contains the contact information for at least three (3) professional references

Special Instructions

Please make sure that the work history listed on your application is identical to the work history listed on your resume.

Position Number

00043087

Position Type

SHRA

Position Classification Band Title

Business Services Coordinator

Position Classification Band Level

Advanced

Position Classification Salary Range

$31,888 - $59,049

Salary Grade Equivalency

GN09

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

1.0

Appointment

12 Month Recurring

Mandatory Designation - Adverse Weather

Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events

Non Mandatory - Emergency Event

Time Limited Position

No

Time-Limited Appointment Length (if applicable)

N/A

Is this position partially or fully funded on ARRA stimulus monies?

No

Department Id

160501 - Philosophy & Religious Studies

AA/EEO

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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