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Business Services Coordinator
Job Description
Posting Number
PG193050SPInternal Recruitment
NoWorking Title
Business Services CoordinatorAnticipated Hiring Range
Commensurate with education and experienceWork Schedule
Monday - Friday; 40 hours a week with the possibility of a flexible and hybrid work scheduleJob Location
Raleigh, NCDepartment
Philosophy & Religious StudiesAbout the Department
The Department of Philosophy and Religious Studies is in the NC State College of Humanities and Social Sciences. The Department manages major and minor programs in the disciplines of philosophy and religious studies; it offers a wide range of courses in these fields to students across the university, with enrollments of over 16,000 credit hours each year; and it manages several minor programs in fields related to philosophy and religious studies. It is active in scholarly research, has twenty tenure-track faculty, eleven professional track faculty, and two administrative staff.
Essential Job Duties
The Business Services Coordinator (BSC) position is responsible for creating and implementing budget plans for their departments. These plans include all aspects of spending in the departments including teaching salaries, non-teaching and staff salaries, graduate assistantships, temporary labor, overload payments, summer salaries, and the various components of the operating budgets for state appropriations, state receipts, and Education Technology Fee funds.
The department’s Business Services Coordinator (BSC) position is also responsible for monitoring all other funding sources in the department including appropriated receipts, enhancement funds, endowments, grants, F&A (overhead), and trust funds. This includes coordinating with the Head, scheduling officer, and any other administrators in the department that impact hiring and expenditures and accounting for all expenses in the budgetary planning process. The BSC updates and reconciles the spending plan on a monthly basis and meets with department and college administration on a routine basis to review the plan.
The Business Services Coordinator (BSC) position is responsible for the initiation of HR actions for their departments. The BSC enters the additional compensation actions into the system and submits all other HR requests to the HR Specialist in college HR Services that supports their department. HR submissions are accomplished via CPAWS, a system developed by college IT to facilitate workflow management of HR actions between departments and the college. Similarly, the BSC submits financial actions to the Accountant in college Financial Services that support their department. The BSC routinely consults and partners with the college business services staff to promote effective and efficient HR and financial services in their department.
The department’s Business Services Coordinator (BSC) position is also responsible for monitoring all other funding sources in the department including appropriated receipts, enhancement funds, endowments, grants, F&A (overhead), and trust funds. This includes coordinating with the Head, scheduling officer, and any other administrators in the department that impact hiring and expenditures and accounting for all expenses in the budgetary planning process. The BSC updates and reconciles the spending plan on a monthly basis and meets with department and college administration on a routine basis to review the plan.
The Business Services Coordinator (BSC) position is responsible for the initiation of HR actions for their departments. The BSC enters the additional compensation actions into the system and submits all other HR requests to the HR Specialist in college HR Services that supports their department. HR submissions are accomplished via CPAWS, a system developed by college IT to facilitate workflow management of HR actions between departments and the college. Similarly, the BSC submits financial actions to the Accountant in college Financial Services that support their department. The BSC routinely consults and partners with the college business services staff to promote effective and efficient HR and financial services in their department.
Other Responsibilities
- Assigning office keys;
- Surplusing defunct furniture and office equipment;
- Assigning office space;
- Planning and coordinating meetings and events that require food service and catering;
- Reporting repair requests to facilities;
- Scheduling conference rooms;
- Assisting department head with additional responsibilities.
Minimum Experience/Education
Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Working knowledge of HR and financial systems, such as PeopleSoft; previous experience as an administrator with similar responsibilities to the BSC.
- If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Preferred Qualifications
- Three (3) or more years of administrative and business transaction experience
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
02/16/2023Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
02/23/2023Notice to Applicants
In addition to your application please submit a cover letter and resume. You may also attach an optional list that contains the contact information for at least three (3) professional references
Special Instructions
Please make sure that the work history listed on your application is identical to the work history listed on your resume.
Position Number
00043087Position Type
SHRAPosition Classification Band Title
Business Services CoordinatorPosition Classification Band Level
AdvancedPosition Classification Salary Range
$31,888 - $59,049Salary Grade Equivalency
GN09Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoTime-Limited Appointment Length (if applicable)
N/AIs this position partially or fully funded on ARRA stimulus monies?
NoDepartment Id
160501 - Philosophy & Religious StudiesAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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