132,210 Jobs at 2,116 Institutions.

Administrative Support Assistant III- Health & Business Services- Essex

Job Description

Class Description

The purpose of this class is to provide advanced level administrative support services to assigned department, school or division.

Minimum Requirements

High school diploma/GED and seven years related office experience or Associate’s Degree and five years related office experience; knowledge and experience using Microsoft Office applications; must complete and pass Microsoft testing modules which includes Word and Excel and demonstrate the ability to type 45 wpm; experience in higher education preferred. (Candidates with proof of current Microsoft Office Expert Specialist Certification do not need to test.)

Class Specific Essential Duties

  1. Assist and provide information to students, faculty, administrators and the college community in person and on the telephone.
  2. Assist with special projects, meetings and/or special events.
  3. Serve as liaison between department or program and other offices or organizations.
  4. Research, analyze and process data into college systems.
  5. Maintain records and files.
  6. Assist with area budget process. 
  7. Compile reports, documents, forms and correspondence.
  8. Create and track check requests, requisitions, work orders and other request forms. 
  9. Manage calendars for department personnel.
  10. Process and manage all relevant course, program and/or personnel paperwork.

Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.

Position Specific Essential Duties

  1. Facilitate the operation of the department at a high-quality, independent level including:  a) calendar management for department personnel; b) assists with the planning and coordination of special events, projects, meetings and/or special events; c) delegating assignments on behalf of the Dean; and d) mentoring staff and work study/part-time associates.
  2. Perform duties for respective office location and serve as primary back-up for the short-term absences of support personnel.
  3. Assist with the budget including: a) development assistance, support, monitoring and maintenance; b) coordinates collection and preparation of financial and operational reports for CE; c) research, collect and compile information from external sources for purchasing decisions and budget management; d) liaison between Dean, area personnel and the director and assistant of CE Financial Operations.
  4. Assist with proposal development and supporting documents for contract training customers and with tracking of billings for assigned department.
  5. Design and create reports, documents and forms for review by Dean which are typically of a sensitive and/or confidential nature.

*Please mention you saw this ad on BusinessSchoolJobs.*

Apply Now

Be Seen By Recruiters at the Best Institutions

Create a FREE Profile to be Seen!

Want to stand

Business School Hiring Begins Here.®