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Grant Business Services Specialist

Job Description

Position Information
General Information

Vacancy Open to All Candidates
Employment Type Permanent - Full-time
If time-limited, note appointment end date
Hours per week 40
Months per year 12
Position Number 001796
NC Salary Grade Equivalency GN08
Classification Title Administrative Support Specialist - Advanced
Working Title Grant Business Services Specialist
Salary Range $41,251 - $44,000
Anticipate Hiring Range $41,251 - 44,000
FLSA Status Non Exempt
Division Academic Affairs
Department College of Engineering (Col)
Work Unit Civil and Environmental Engr
Work Schedule
8:00 am – 5:00 pm; Monday – Friday. Position is eligible to telework 1-2 days per week or flex schedule with supervisor approval.
Primary Purpose of Position
Minimum Education/Experience
Required Minimum Qualifications:
Graduation from high school and one year of related office experience; or an equivalent combination of education
and experience.
University Preferred Qualifications:
Graduation from high school and demonstrated knowledge, skills, and abilities gained through four years of specialized office experience or an equivalent combination of education and experience.
Essential Job Duties
This position serves as the primary Business Services Specialist (BSS) for all federal and state grants and contracts, PIFA, and ongoing research funds in the department of Civil and Environmental Engineering.
Responsibilities include: Financial management (reporting, reconciliation of funds, data entry, budget revisions/justifications, assumption of risk forms, cost share tracking, release time tracking) Purchasing (uses 49er Mart and pcard to secure all equipment (capital and non) and supply purchases, receiving, waiver of competition justification, vendor setup, equipment contracts) Travel (prepares TA/TR for all federal/state grant, PIFA, and ongoing research related travel for faculty and students) Hiring (responsible for all hiring and personnel related issues for faculty (summer salary, special pays), student employment pertaining to grants), and postdoctoral researchers.
Serves as a backup for state fund business operations.
Other Work Responsibilities
Departmental Preferred Experience, Skills, Training/Education
  • Previous experience with accounting and financial management preferred.
  • Knowledge of Banner, 49er Mart, Niner Research, Purchasing Card, Malibu, and other similar University systems is desirable.
  • Experience with accounting and financial management
  • Professional experience managing and reconciling federal and state grants and contracts.
  • Knowledge of Google systems and Microsoft Office preferred.
  • Strong written and verbal communication skills.
  • Ability to work with very careful attention to detail and deadlines is essential.
  • Knowledge of reviewing, viewing and correcting complex information.
Necessary Licenses or Certifications
Work Location CEE Department
Posting date 01/28/2023
Closing date 02/12/2023
Proposed Hire Date 02/20/2023
Contact Information
Special Notes to Applicants
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits

The finalist will be subject to a Criminal Background Check.
Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous supervisors.

* The Search Committee will not contact references without first verifying permission with the finalist?.
Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
* Do not write ‘see resume’ on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment).
* Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
Please submit a resume and cover letter with your application.
* These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

*Please mention you saw this ad on BusinessSchoolJobs.*

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