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Business Operations Specialist Sr

Arizona State University

Job Description


Campus: Tempe

Business Ops Specialist Sr

Job Description

The School of Mathematical and Statistical Sciences is seeking a motivated and experienced individual for the role of Business Operations Specialist, Sr. The primary responsibilities of this position are largely accounting related in the account management for our sponsored projects and the post award support of our research investigators, as well serving as liaison across campus between colleges, schools, departments and research investigators in their interactions with the Office of Research and Sponsored Project Administration (ORSPA).

Job Family

Business Operations

Department Name

School of Math & Stat Sciences



Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$55,000 - $65,000 per year; DOE

Close Date

03- February-2023

Essential Duties

  • Administrative post award accounting management, including: expense approvals, processing and transfers; account reporting, monitoring and reconciling; travel processing; effort reporting; account close out.
  • Acts as primary resource to research investigators and business staff on sponsor policies and regulations regarding the administration of award funds; monitor compliance issues and assist in resolution.
  • Works in conjunction with ORSPA and ASU research investigators to ensure timely and accurate post-award accounting of grants and contracts; review reconciliation of accounts for compliance of charges in accordance with sponsoring agency/contract conditions and requirements.
  • Manages awarded projects in accordance with University and sponsor regulations; prepares accounting reports for the ASU research investigators including: detailed cost and financial analysis, and provides financial tracking and fiscal control to fulfill reporting requirements. 
  • Maintains all applicable project records and files.
  • Other administrative duties as assigned. 

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND five (5) years of related experience; OR, Nine (9) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

  • Evidence of effective communication skills
  • Experience in work that requires attention to detail
  • Experience in organization and time management skills
  • Demonstrated working knowledge of sponsor programs
  • Experience in general accounting procedure
  • Experience in post award procedure in higher education
  • Experience with federal and state regulations
  • Demonstrated knowledge of ERA and Workday systems. 

Working Environment

  • Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (75%); frequently required to stand for varying lengths of time and walk moderate distances to perform work (25).
  • Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
  • Ability to clearly communicate to perform essential functions.

Department Statement

The School of Mathematical and Statistical Sciences (SoMSS) at ASU is currently home to about 60 tenured or tenure-track faculty members, 60 instructional faculty, 5 postdoctoral associates, 190 graduate students, 750 undergraduate student majors, and 20 staff members. The School teaches courses to over 20,000 undergraduate students each academic year.  SoMSS recently started a new undergraduate degree program in data science. The School also offers bachelors, masters, and doctoral programs in applied mathematics, mathematics, statistics, and mathematics education, as well as undergraduate and masters programs in actuarial science. SoMSS has a strong interdisciplinary research profile that includes numerous collaborations inside and outside the university, such as in the biological, environmental, medical, physical and social sciences, education, and multiple areas of engineering. More details can be found at math.asu.edu.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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