132,210 Jobs at 2,116 Institutions.

Office Specialist 2

Oregon State University

Job Description

This recruitment will be used to fill one full-time Office Specialist 2 position for Ecampus at Oregon State University.

Oregon State Ecampus is a growing, innovative, and collaborative organization with a commitment to providing high-quality online degrees and programs. Ecampus makes OSU’s exceptional learning experiences available to students throughout Oregon and around the world.
OSU Ecampus, the university’s top-ranked online education provider, includes Oregon State Ecampus (online degrees), Ecampus OER (open educational resources), and the Ecampus Research Unit (which conducts original research).
The admin support position serves as a member of the administrative support team at Oregon State University (OSU) Ecampus and reports to the Ecampus office manager & search coordinator. This position will assist the office manager & search coordinator with essential office functions and projects such as reporting maintenance requests, coordinating computer builds / repairs with University Information and Technology, onboarding new employees, serving as the point person for events / large meeting organization and planning, and occasional reception coverage
Oregon State University and OSU Ecampus maintain and enhance a collaborative and inclusive community that is dedicated to equity and equal opportunity. All employees of this division are responsible for ensuring that these commitments are achieved. This position supports these goals directly by assisting in projects, activities and committees to create an inclusive and welcoming environment for potential and current Ecampus staff as well as external visitors.

Summary of Benefitshttps://hr.oregonstate.edu/benefits/prospective-employee
To calculate our Total Rewards Package use this link: https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator

Position Duties

20% Event and large meeting management
  • Responsible for the scheduling, room reservations, logistical setup, and coordination of large meetings, both internal and external. Depending on the scale and purpose of the event, this could include identifying a venue, ordering catering, and onsite coordination and set-up of technology and other resources.
  • Collaborate with internal and external vendors and stakeholders to organize events.
  • Responsible for communicating with attendees, sending invitations, and managing RSVPs.
  • Responsible for knowing and appropriately using allowable expenses related to events including catering, reimbursement, venue selection, and technology needs.
  • Provide recommendations and advise units on appropriate venues, menus, decorations, and allowable expenses based on the scale and purpose of the event.


20% Recruitment, Onboarding, and Offboarding Support
  • Assist the office manager & search coordinator in managing remote and onsite interviews, including hosting candidates, campus tours, and conference room preparations.
  • Assist with onboarding activities such as workstation set-up, office tours, and first-day activities.
  • Assist with offboarding activities such as equipment collection and resetting workstations.
  • Manage intake of new flexible work agreements and update flexible work agreements for Ecampus staff.
20% Computer equipment management
  • The main point of contact for identifying computer equipment needs of new and existing employees.
  • Coordinate and communicate with the office manager & search coordinator and position supervisors about identified equipment needs.
  • Purchase computers and peripherals for new employees and replacement systems.
  • Maintain computer inventory spreadsheet and advise employees when their system is due for replacement.
  • Identify needed cables, adapters, docks, etc. to have on hand, and maintain backstock of items.
  • Coordinate with Community Network (CN) to arrange computer build appointments and repair appointments.
  • Manage loaner computers for temporary needs, and ensure the laptops are updated and in good working order.
  • Identify when computers and related items need to be sent to surplus.
  • Manage and update equipment loan agreements for Ecampus staff.
  • Serve as point of contact for conference room and hoteling office technology questions.
15% Other office support
  • Provide backup support for the reception desk and admin support team.
  • Communicate maintenance issues to the building manager and follow up on repairs.
15% Special projects
  • Staffing special team meetings as needed – note taking, scheduling team meetings, etc.
  • Other projects assigned by the office manager & search coordinator or the business operations manager.
5% Telecommunications Coordinator
  • The main contact person for setting up and assigning phones for new employees
  • Request and manage long-distance authorization codes
  • Maintain communication allowance list
  • Contact person for the phone tree (Success Team and Enrollment Services)
  • Contact person for softphones (Success Team and Enrollment Services)
5% Professional development and service
  • Provides service to both the unit and university by working on departmental, division, university, regional and national committees and projects.
  • Represents and attends relevant workshops, conferences and meetings, presenting and sharing knowledge and expertise and networking with colleagues.

Minimum Qualifications

Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR An Associate’s degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Additional Required Qualifications

  • Strong verbal and written communication skills.
  • Demonstrates ability to problem solve and independently troubleshoot when faced with challenges.
  • Ability to pay close attention to detail with a high degree of accuracy.
  • Strong time management skills including the ability to prioritize projects and meet deadlines.
  • Basic familiarity with technology (such as computer types, cord types, basic troubleshooting, and/ or basic compatibility with peripherals).
  • Experience with Microsoft packages, Outlook, or other equivalent software.
  • Experience managing meetings (note taking, coordinating multiple calendars, experience with remote meeting tools such as Zoom or Teams).
  • A demonstrable commitment to promoting and enhancing diversity.


This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions.

Preferred (Special) Qualifications

  • Experience with event planning or coordination
  • Customer service experience
  • Experience identifying technology needs within an organization
  • Experience working in a higher education setting

Working Conditions / Work Schedule

  • Typical office environment, hybrid schedule available. Minimum three days in office. May be required to be in the office more during events and interviews.
  • Occasional weekends and evenings for events may be required.

This position is deemed essential and the incumbent may be expected to report to work during inclement weather, emergency and other University work curtailments or closures. No This position requires a clear and unambiguous commitment to compliance of all National Collegiate Athletic Association (NCAA) regulations for Division I (FBS) universities. No

Posting Detail Information


Posting Number

Number of Vacancies

Anticipated Appointment Begin Date

Anticipated Appointment End Date

Posting Date

Full Consideration Date

Closing Date

Indicate how you intend to recruit for this search
Competitive / External - open to ALL qualified applicants

Special Instructions to Applicants
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for classified staff positions.

Typically, the starting salary is at the lower end of the salary range.

We encourage all candidates to identify transferable skills and comparable experiences that may meet the qualifications of this position.

If you have questions about the qualifications for this position, or for additional information, please contact: Danielle Franklin at Danielle.Franklin@oregonstate.edu

OSU is committed to the health of our local and global community. All employees and students are required to comply with the university’s COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU’s plans for safety and success, as well as options for compliance with the vaccination program.

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

*Please mention you saw this ad on BusinessSchoolJobs.*

Apply Now

Be Seen By Recruiters at the Best Organizations

Create a FREE Profile to be Seen!

Want to stand

Business School Hiring Begins Here.®