Job Description

This is an On-Campus Position. The Financial Analyst (FA) has primary responsibility for financial analysis and controls for all School of Business non-payroll expenditures and contract revenue streams. In addition, the FA performs analysis, monitoring, and administration of designated research and research center activities including human subjects' payments and research center sponsorships. The FA is responsible for the identification, analysis, and resolution of account variances and errors, maintains fiscal integrity for all funds, and ensures that funds are in auditable condition. In addition, the FA performs complex purchasing transactions, according to UC/UCR policies in a cost-effective, ethical, efficient, timely, and professional manner within a customer-service-oriented environment. Purchases include a broad spectrum of materials, supplies, equipment, and services across various commodities to support research, teaching, and operational functions. The FA additionally organizes and validates data and analyzes complex quotes/contracts to ensure vendors are paid in a timely manner and expenses are charged appropriately against the correct fund source to minimize the need for expense transfers and ensure the integrity of financial reporting.

Applicants must have current permanent work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For the new University of California employees, the applicable deadline is ten weeks after their first date of employment.

 

Key Responsibilities

 

• Gathers and analyzes financial and/or resource data; prepares and summarizes information and/or recommendations.
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    Prepares faculty budgets, and ensure expenditure are appropriate and accurately reported based on campus and school's financial policies and procedures. Using all available procurement methods and appropriate centralized campus applications/procedures (i.e., ProCard, eBuy, ePay, Contracting Out & RISK online portals), the incumbent will execute, document, manage and track all procurement transactions for the school. Ensures timely processing, payment, and reconciliation of purchases. Works in conjunction with end-users to develop specifications for RFQs. Manages all purchase requests through the department ticketing system/database. Provides cost analysis for complex purchasing transactions providing best cost details for approval review.

• Applies professional concepts to perform basic financial or resource analysis to understand past performance and determine present and future performance and/or resource allocations.
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    Independently analyzes and controls department and faculty allocations and expenditures, including initial complements, research, ISA, and Chancellorial Commitments, as well as a research center and contracts and grant budgets; identifies problems and troubleshoots.

• Under general supervision, provides analytical support for simple to moderate budget, financial, or resource analysis projects.
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    Reviews all faculty expenditure/reimbursement exception requests. Advises on relevant policy issues and recommends appropriate action to CFAO. Receives all merchandise and related invoices for goods and services; certifies receipt, authorizes and tracks payments, and manages all encumbrances. Constructs, analyzes and troubleshoots monthly and ad hoc financial updates to faculty, department chairs, program directors, and others as requested; works directly with faculty and administrators to resolve variances, errors, or other issues that arise.

• Prepares basic financial and resource reports and/or analyses for internal department constituents. Examples include periodic financial reports, staff/faculty salary budgets, contracts, grants, gifts, endowments, or user fees. Financial and/or resource analysis could include budgetary analysis, financial analysis, forecasts, projections, staff or faculty salary or FTE analysis, student enrollment analysis, recharge or general rate analysis (parking rates, copier rates, capital project rates, student health charges) student fees (self-supporting programs, professional school fees, course material fees, etc.) contracts and grants analysis, endowment income, fungibility of funds, working capital, depreciation, new building funds, etc.
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    Analyzes, and ensures appropriate deposit/allocation, and reports on contracts and grants, endowment, gifts, and other extramural funds.
• Interprets, applies, and retains documentation as required by UCR policies and procedures. - Regularly communicates with the organization's customers, Central Campus Procurement, and Accounts Payable to reduce risk to the University by ensuring departmental compliance with procurement policies and procedures. - Manages encumbrance report. Reviews terms and conditions for appropriateness. Makes awards based on cost and specification requirements. Ensures timely and accurate payments to vendors. Negotiates with suppliers for lower prices and better terms and helps resolve supplier performance issues. Writes sole justifications. Reviews all contracts for terms and conditions for appropriateness.
• Supports the travel and reimbursement position, including processing complex travel, reimbursements, web recharge requests, and other operational needs as requested, ensuring appropriate chart of accounts (COA) use. Create positive partnering relationships with internal and external partners and affiliates through proactive & positive communication, strong follow-through, and solution-oriented interactions.

 

Education Requirements

Bachelor's degree in a related area and/or equivalent experience/training.

 

Experience

2 - 4 years of related experience.

 

Minimum Requirements

Ability to function as a member of a team.

Demonstrated ability to use spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reports.

Ability to gather reasonably retrievable information organizes and performs basic financial analysis assignments.

Ability to present information in a clear and concise manner both in writing and verbally.

Ability to adapt to changing priorities.

Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.

Some knowledge of finance policies, practices, and systems.

Demonstrated interpersonal skills at all levels within the unit; service orientation; critical thinking; attention to detail; ability to multi-task in a high-volume environment, and organizational skills.

Skill in creating/editing documents or spreadsheets utilizing using Word, Excel, PowerPoint, or other software applications necessary for the responsibilities of the position.

 

 

TO APPLY

For a detailed position description, and required qualifications, and to apply for this position, please visit the UCR Human Resources website at http://jobs.ucr.edu and look for job number 28557514.

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